Business Operations Administrator

1 week ago

Hofuf, Saudi Arabia British Council Full time

Business Operations Administrator

**Date**:30 Jan 2024

**Location**: Dammam, Middle East and North Africa, SA

**Company**:British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021-22 we reached 650 million people.

**Role Purpose**

To support the business operations administration function maintains systems, processes, documentation, handle internal enquiries and prepare management information reports for multiple functions that may require assistance depending on the size and SBU’s within country. The role will contribute to the achievement of British Council corporate standards and meet relevant polices/ procedures. To be a pro-active member of the business operations team, and depending on the size of the country, may manage a small team. Work as part of an efficient and effective team to support the business in achieving objectives. The role will ensure that team performance adds value to the delivery of objectives and to ensure that all risks, compliance, and business continuity are identified and monitored. To support business operations management in the delivery of new initiatives and change programmes.

**Main Accountabilities**:
**Operational Business Support**
- To arrange British Council staff meetings and logistics were necessary
- Arrange and co-ordinate travel, flights, hotel, bookings, and visas were necessary for senior staff and British Council visitors
- Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of events, services and activities

**General Administration**
- Assisting in office administrative tasks such as, but not limited to, clerical work, filing, issuing salary & work certificates, scanning, archiving, updating documents and data bases
- Over sight of hotels/visas for visitors both from abroad and in country (for external visitors working with HR on visas)
- Maintains accurate records as they relate to the work area and drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.
- Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems
- Provides logístical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.

**Suppliers and Services**
- Populate and distribute mobile phone / management / bills
- Support in the maintenance of stationery and equipment inventories
- Monitors and takes responsibility for small-scale resources/cash/stock, following established procedures and ensures that equipment and materials are available and ready to use when needed.

**Estates Co-ordination**
- the coordination of office space allocation and All storage facilities are managed appropriately.
- Oversee the replacement of equipment and disposal of old equipment ensuring appropriate authorisation has been received
- Ensures the effective utilization of drivers/ cleaners & Security Staff
- Depending on size of country may manage security officers or drivers, or cover a IT function.

**Managing self & others**
- Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
- Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.
- Monitors task completion to agreed quality and time standards.

**On-site finance related activities**
- Handling petty cash
- Custodian of cheques books
- Handling accountable stationery
- Checking of cash receipts from Customer Service and posting the required journal
- Handover cash receipts to bank
- Checking TCMS uploads
- Custodian of Travel Envelopes
- Processing off system payments/urgent advances
- Processing refunds
- Management of invoice scanning
- Preparing cheque logs

**Minimum/essential Requirements-**
- At least 2 years’ experience in a similar role.
- Proven track record in general office administration.
- Good computer skills using Microsoft office tools.
- Basic understanding of financial
- accounting, concept, and process
- Demonstrated Knowledge of SAP system
- Experience in property and inventor

  • Big Data Administrator

    2 weeks ago

    Hofuf, Saudi Arabia Comprehensive Business Services CBS Full time

    **Our client A Company working in the field of IT seeking Big Data Administrator**: As a Big Data Administrator, you will be responsible for managing and optimizing our organization's large data sets to ensure smooth operations and data integrity. - Manage and maintain our big data infrastructure - Implement data security and privacy measures - Optimize data...

  • Administrator - Operations

    3 weeks ago

    Hofuf, Saudi Arabia Wesco Full time

    **Warehouse Administrator + Storekeeper (Saudi National Only)** Working alongside the Warehouse Manager and Inbound Operations Team Lead to ensure smooth execution of inbound and outbound shipments for Wesco Anixter Saudi Arabia. **Stock Inbound Process** Working with the inbound Operations team lead to: - Ensure any planned Imports have the correct...

  • Fresh Graduates

    3 weeks ago

    Hofuf, Saudi Arabia Saudi Contracting Group Full time

    Are you a recent graduate in Business Administration or Human Resources looking for an excellent opportunity to kickstart your career and grow professionally? We have some exciting news for you! **Saudi Contracting Co** is thrilled to announce an exceptional job opportunity for Saudi national fresh graduates in the fields of Business Administration and...

  • Big Data

    2 months ago

    Hofuf, Saudi Arabia Comprehensive Business Services CBS Full time

    **Our client A Company working in the field of IT seeking Big Data & Kubernetes Administrator**: As a Big Data & Kubernetes Administrator at in the IT department, you will play a crucial role in managing and optimizing our big data infrastructure and Kubernetes clusters. Your responsibilities will include ensuring the smooth operation of our big data...

  • Business Development Manager

    2 months ago

    Hofuf, Saudi Arabia Gulf Business Network Center Full time

    **Job Purpose** - Identify new business opportunities for GBNTC & Know., develop sales in new sales territories aiming to generate additional revenue, improve profitability and help the business grow. - Experience in the education and Events industries as well as Media Productions. - Must be Bi-lingual (Arabic - English) **Key Responsibilities** - Think...

  • Business Development Manager

    3 weeks ago

    Hofuf, Saudi Arabia Gulf Business Network Center Full time

    **Job Purpose** - Identify new business opportunities for GBNTC & Know., develop sales in new sales territories aiming to generate additional revenue, improve profitability and help the business grow. - Experience in the education and Events industries as well as Media Productions. - Must be Bi-lingual (Arabic - English) **Key Responsibilities** - Think...

  • Administrator

    2 weeks ago

    Hofuf, Saudi Arabia Element Materials Technology Full time

    Overview: Element has an opportunity for a **Administrator** to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business. In this role, you will be handling administrative tasks related to laboratory operations This role will be based in, Second Industrial area, Dammam in...

  • Business Administration Trainee

    2 weeks ago

    Hofuf, Saudi Arabia Siemens Energy Full time

    Not defined **How You'll Make an Impact** - Performs and executes a defined range of administrative tasks related to daily, operational Finance activities according to predetermined guidelines and procedures for assigned organizations. **What you Bring** - Undergraduate/Post-graduate degree in relevant field. - Strong command of MS Office (e.g. Excel,...

  • Accountant \ Business Administrator

    2 weeks ago

    Hofuf, Saudi Arabia SLABH INDUSTRIAL SOLUTIONS CO Full time

    Job Title: Accountant \ Business Administrator. Department: Finance and Administration About the Role **Responsibilities**: Prepare and review financial statements, including balance sheets, income statements, and statements of cash flows Analyze financial data to identify trends and make recommendations for improvement Maintain accurate and up-to-date...

  • Lecturer in Business Administration

    3 weeks ago

    Hofuf, Saudi Arabia King Fahd University of Petroleum & Minerals Full time

    **Job Responsibility**- **Compensation & Benefits** - Two-year renewable contract. - Competitive tax-free salaries based on qualifications and experience. - Free furnished air-conditioned on-campus housing unit with free essential utilities and maintenance. - Air ticket/s to Dammam upon appointment; annual repatriation air ticket/s for up to four persons. -...

  • Associate Professor

    3 weeks ago

    Hofuf, Saudi Arabia Professional Language Solutions Full time

    **(job reference number: 1900001C)** Al-Khobar, Saudi Arabia Our client is a renowned private university in the kingdom of Saudi Arabia. We are now looking for a qualified and experienced Associate Professor - Business Administration to work on an initial 12-month contract, with possibility of extension/renewal. This an opportunity not to be...

  • Assistant Professor

    3 weeks ago

    Hofuf, Saudi Arabia Professional Language Solutions Full time

    **(job reference number: 19000013)** Al-Khobar, Saudi Arabia Our client is a renowned private university in the kingdom of Saudi Arabia. We are now looking for a qualified and experienced Assistant Professor - Business Administration to work on an initial 12-month contract, with possibility of extension/renewal. This an opportunity not to be...

  • Administrator

    4 weeks ago

    Hofuf, Saudi Arabia Element Materials Technology Full time

    Overview: Element has an opportunity for a **Administrator** to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business. In this role, you will be responsible for reportprocessing, invoicing, filing, and sample receiving etc. This position will be based in Dammam, KSA **Responsibilities**: -...

  • Administrator

    3 weeks ago

    Hofuf, Saudi Arabia Element Materials Technology Full time

    Overview: Element has an opportunity for a **Administrator** to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business. In this role, you will be responsible for reportprocessing, invoicing, filing, and sample receiving etc. This position will be based in Dammam, KSA **Responsibilities**: -...

  • Administrator

    1 day ago

    Hofuf, Saudi Arabia Element Materials Technology Full time

    Overview: Element has an opportunity for a **Administrator** to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business. In this role, you will be responsible for reportprocessing, invoicing, filing, and sample receiving etc. This position will be based in Dammam, KSA **Responsibilities**: -...

  • Procurement Administrator

    1 week ago

    Hofuf, Saudi Arabia DHL Full time

    Aramco, one of the world's leading integrated energy and chemicals companies, and international contract logistics provider DHL Supply Chain have announced the signing of a shareholders' agreement for a to establish a New Company for Procurement and Logistics Hub in Saudi Arabia, to enhance supply chain efficiency and sustainability. It would be the region's...

  • Business Administrator

    2 months ago

    Hofuf, Saudi Arabia Siemens Full time

    **Business Administrator/Commercial Officer - **Al Khobar, Saudi Arabia** Siemens Digital Industries is a leading innovator in automation and digitalization. Our mission is to support customers in leveraging growth, profit opportunities and ecological footprint in the discrete and process industries. Our Digital Enterprise portfolio integrates virtual and...

  • Business Administrator

    2 months ago

    Hofuf, Saudi Arabia Siemens Mobility Full time

    **Job ID**: - 377601**Company**: - Siemens Ltd.**Organization**: - Digital Industries**Job Family**: - Sales**Experience Level**: - Experienced Professional**Full Time / Part Time**: - Full-time**Remote vs Office**: - Office/Site only**Contract Type**: - Permanent**Business Administrator/Commercial Officer - **Al Khobar, Saudi Arabia** Siemens...

  • Administrator

    2 months ago

    Hofuf, Saudi Arabia Eram Talent Full time

    Eram Talent, a leading talent acquisition consultancy, is seeking an Administrator to join our team. As an Administrator at Eram Talent, you will play a pivotal role in ensuring the smooth operations of the company. Your responsibilities will include managing administrative tasks, organizing files and documents, coordinating schedules and appointments, and...

  • Administration Manager

    2 weeks ago

    Hofuf, Saudi Arabia NOV Inc. Full time

    CLOSING DATE 21 May 2024. **Job Summary**: Function as the Admin manager for the facility, provide administrative support for efficient office operations, filing, invoicing, and assisting with various administrative tasks. Additionally, administrative support is provided to ensure the smooth operation. **RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY**: -...