Senior Facilities Manager

3 weeks ago

Hofuf, Saudi Arabia Talent Pal Full time

Saudi Aramco, one of the world's leading integrated energy and chemicals companies, and international contract logistics provider DHL Supply Chain have signed a shareholders' agreement to establish a New Company for Procurement and Logistics Hub in Saudi Arabia to enhance supply chain efficiency and sustainability. It would be the region's first hub catering to industrial, energy, chemical, and petrochemical customers. The joint venture aims to be operational in 2025 and provide reliable end-to-end integrated procurement and supply chain services for companies across the industrial, energy, chemical, and petrochemical sectors. Our focus customers in the short term will be Saudi Aramco and its own Affiliates. In the long term, all the industrial sectors within Saudi Arabia, and the ultimate goal is to reach the MENA region.

Right now, we are seeking a dynamic person to take on the Senior Facilities Manager role based in Al Khobar.

**Objective**:

- The role is responsible for all warehouse and office layout activities. Part of the responsibilities is the management of all third-party suppliers in this area, as well as site inspections. He has particular competence and knowledge of processes and site requirements. Close collaboration with Real Estate function for fit-out check for a new facility and support building release to the Landlord.
- The responsibility of this role covers, in general, the governance and organization of all the technical activities (e.g., layout drawings, metric calculation, contract requirements, cost evaluations) and maintenance activities.
- The role must manage "technical staff," checking all third parties’ suppliers in this area, and site inspections. Contribute to the development of annual business plans for the assigned areas of responsibility to support the achievement of financial and strategic objectives.
- Monitor, control, and report key performance indicators related to the Department to track performance and recommend corrective actions.

**Duties Responsibilities**:

- Assist in planning, organizing, and overseeing facility maintenance operations, ensuring they are carried out efficiently and in compliance with COMPANY’s standards and guidelines.
- Contribute to the development of action plans for maintenance activities to meet quality standards, in collaboration with the Head of Facility Management.
- Support negotiating and managing maintenance/service contracts with contractors and service providers, ensuring adherence to Service Level Agreements (SLAs) and legal frameworks.
- Assist in managing schedules for the upkeep, monitoring, and maintenance of facility systems and services to maintain smooth operations.
- Collaborate with the facility team to oversee and manage heating, ventilating, and air conditioning (HVAC), mechanical, electrical, plumbing (MEP), and electrical systems.
- Lead the implementation and operation of the soft services such as cleaning, janitorial, waste management and other related services as per international standards and Company policies.
- Work closely with the Procurement function to approve material providers, equipment procurement, and spare parts requirements necessary for critical repairs and replacements.
- Collaborate with the Technology function to implement smart facility solutions within Company facilities and support predictive maintenance operations to address maintenance issues proactively.
- Assist in the creation of an in-house reporting system to log complaints, monitor response times, and ensure periodic maintenance system updates.
- Contribute to the preparation of maintenance reports that highlight key operational areas, expenses, and deviations from the budget, if any, for submission to senior management.
- Stay updated on developments in facilities management processes, identify opportunities for process efficiency enhancements, and collaborate with the Head of Facility Management to implement improvements within Company.
- Ensure that all Company facilities comply with health and safety programs, including Occupational Safety and Health (OSH) and regulatory requirements. Maintain fire and life safety systems according to local codes to ensure customer and employee safety.
- Provide input into the preparation and consolidation of the Department’s budget, monitor financial performance during the year identify areas of unsatisfactory performance (if any), and recommend mitigating actions.
- Negotiate lease(s) and monitor for lease contract compliance.

**Qualification**:

- 10+ years’ experience in facility management, engineering, and business administration. With at least 5 years of leadership in a large organization. (mandatory)
- Bachelor’s Degree in facility management, engineering, business administration or relevant field or in relevant field.
- Solid experience in Supply chain processes, distribution, and high-end warehousing.
- Relevant professional qualifications (e.g., CFM) will be an advantage.

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