Subcontracts Specialist Senior
1 week ago
Overview / Responsibilities:
Wood is currently looking for a Senior Subcontract Specilist to work at our office in Al-Khobar, Saudi Arabia
- Operate in accordance with appropriate and current corporate execution procedures and Project Specific Procedures
- Ensure all subcontracts activities are carried out in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
- Provides guidance, direction and support to the reporting personnel in delivery of their specific responsibilities.
- Carry out the prequalification activities co-ordinating the input from other disciplines as appropriate and prepare qualification report and list of tenderers form for approval.
- Lead the preparation of contract enquiry documentation, including where applicable the expediting of scopes of work, terms and conditions of contract, enquiry documentation and the like.
- Manage and review, involving other stakeholders as required, the tender information received in response to enquiries. Participate in and/or direct pre-tender and/or tender evaluation meetings and
prepare notes of meeting when required
- Prepare contract documents and arrange execution of same in line with DOA.
- Undertake / monitor the administration of contracts (i.e. processing of payment certificates, price variation summaries etc.) and ensure the satisfactory operation of procedures.
- Ensure that assigned field staff are familiar with the project organisation, project schedule, work scope and the allocated subcontracts; including their conditions, forms of tender, bills of quantities, pricing schedules and associated general requirements and ensure their effective liaison with all other site disciplines
- Ensure that the assigned staff monitor any changes to the value of the work in each allocated construction contract arising from drawing revisions, Field Instruction’s, Field Variation Order’s or other causes.
- Ensure that subcontractors receive all necessary access, materials, documents and information including site safety, labour and discipline regulations to enable them to meet their contractual obligations and maintain comprehensive records of shortfalls of supply of any such deliverables.
- Use all resources and remedies under the subcontract in order to ensure that subcontractors meet their contractual obligations.
- Monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned subcontractor is recorded together with explanations for any deviations from the performance anticipated from the contractor’s tender.
- Coordinate all commercial and contractual activities concerning construction and services contracts, including issue of variations, maintaining register of claims, ensuring interim and final acceptance certificates are issued, performance record keeping, close-out activities and the return of all relevant records to home office for archiving.
- Carrying out quantity surveying duties when required and qualified to do so
- Always promote safe working practices and demonstrate safety leadership
- Understand and live Woods vision, values and behaviours.
- Understand and work to the Wood Financial Management Framework as it relates to subcontracts
Records all internal and external in year savings.
Skills / Qualifications:
- BSc. Engineering degree or equivalent
- +7 years of experience in sourcing and procurement activities on large projects in the oil & gas, refinery, and petrochemical industries
- Good communication skills
- Maintain the database of all the procurement & contract activities handled and proper Closeout of the Contracts
Have an understanding of purchasing reporting requirements to Project Management, Vendors and Clients
Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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