Project Administrator

3 days ago

Medina, Saudi Arabia AECOM Full time

**Company Description** Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description** Position**

Project Administrator

**Job Summary**

As a Project Administrator within the Managing Agent Team, you will play a crucial role in supporting the efficient management of operations, maintenance, and project works related to public infrastructure civil, electrical, and landscaping assets. You will maintain accurate project documentation and provide administrative support to ensure project success.

**Key Responsibilities**

**Document Control**
- Establish and maintain a structured document control system for all project-related documents, including drawings, contracts, reports, and correspondence.
- Ensure the proper version control, filing, and tracking of documents.

**Data Entry and Management**
- Input and update project data in electronic document management systems.
- Create and maintain project files and records in an organised manner.

**Communication and Coordination**
- Facilitate communication between project teams, contractors, and stakeholders by distributing project-related documents and information.
- Coordinate meetings, conferences, and project-related events as needed.

**Record Keeping**
- Maintain accurate and up-to-date project logs, including document logs, transmittal logs, and change order logs.
- Track and archive historical project data for reference and auditing purposes.

**Quality Assurance**
- Perform regular document reviews to ensure compliance with established standards and procedures.
- Assist in the preparation of quality documentation and reports.

**Administrative Tasks**
- Provide general administrative support to the project management team, including data entry, file organisation, and office management tasks.
- Assist in project planning, scheduling, and reporting activities.
- Help track project progress and update project schedules as needed.

**Qualifications**
- Degree qualified, additional education or training in document control or project administration is a plus.
- 5+ years’ experience as an administrator / document controller
- Proven experience in document control, project administration, or a related role.
- Familiarity with document management software and tools.
- Attention to detail and strong organisational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Ability to work both independently and collaboratively within a team.
- Knowledge of construction or infrastructure projects is preferred

**Additional Information**

**About AECOM**

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

**Freedom to Grow in a World of Opportunity**

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Oppor

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