Sales & Admin Coordinator - Riyadh

2 weeks ago


Riyadh, Saudi Arabia IQVIA Full time

**Essential Functions**:

- **Assist in maintaining and adapting systems to best fit sales team needs and overall efficiency, provide reporting and propose future reporting changes wherever necessary to gain clarity on sales activity**:

- **Monitor the Salesforce systems to provide routine and custom reports and lists for sales and marketing purposes**:

- **Support contract process, and issue agreement documents as needed**:

- **Create and maintain marketing, invoice, contract, and miscellaneous information for ready access**:

- **Understand the sales process and identify ways of supporting and improving it**:

- **Manage lead generation activity and assist on the direction of inbound leads**:

- **Coordinate cross-function teams to resolve customer issues & complaints**:

- **Report to the client service manager, and work in conjunction with the Sales team**:

- **Monitor pricing policy carrying out**:

- **Arrange and schedule meetings and teleconferences with internal and external parties.**:

- **Coordinate travel schedules making recommendations for cost saving and effective alternatives.**:

- **Compile meeting agendas, take and distribute minutes and follow up on action points, escalating issues where appropriate.**:

- **Independently research, compile data and compose both routine and non-routine correspondence, reports and presentations for review and final revision by manager. Routine items may be dealt with independently as delegated by the manager. Ensure that requested management information including Human Resources data is submitted accurately and to timescales.**:

- **Undertake projects, research data and make special studies, requiring independent decisions and conclusions.**:

- **When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters as appropriate.**:

- **Serve as an information source for department, answering questions, making referrals as required, and conducting required research.**:

- **Assist in the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.**:

- **Develop and implement an efficient work flow and information tracking/retrieval system across all assigned projects, and maintain/archives files and records.**:

- **May provide support and guidance to new or more junior members of staff.**:
**Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.**:

- **Perform other duties as required.**:

- **Manage reception and facility requirement such as cleaning, maintenance, access cards, parking cards, landlord communications, lease renewal, storage, office supplies, attendance & visitors sheet.**:

- **Manage Docusign uploads for VP&GM following to legal & compliance requirements.**

**Required Background**:

- ** Typically requires a minimum of 1-2 years of experience.**:

- ** Requires broad knowledge of operational systems and practices gained through experience and/or education.**:

- ** Experience in sales administration**:


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