Executive Assistant, Pds Projects

6 months ago

Riyadh, Saudi Arabia JLL Full time

JLL supports the Whole You, personally and professionally.

We are looking for an Executive Assistant for our Project & Development Services business line.

About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We’re committed to our purpose to shape the future of real estate for a better world. Our mission is to help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

About Project and Development Services (PDS)
JLL is a world class real estate development partner for our investor and corporate clients. Our services affect how millions of people live, work, and play every day. It is our responsibility to nurture the impact we can have on all projects and bring value into every detail. From development advisory to project and cost management, from program management to engineering design and sustainability, from fit-out to asset repositioning and major base-build schemes, our services span every dimension across all asset types, sectors and regions.
JLL’s PDS team comprises 8,900 project managers, engineers, designers and architects across 50 countries and is actively managing 36,900+ projects yearly. Join the PDS team to expect more and achieve more. There’s room for you to design and build your career within the PDS community and the wider JLL ecosystem. Meet with Julien Walid Goudiard, Head of PDS EMEA at JLL

Role Purpose

What this job involves
Utilize Aconex, an account management software, to oversee and organize project documents, correspondence, and approvals.
Maintain up-to-date and accurate organizational charts using Visio, ensuring clear and visually engaging representations of team structures.
Create polished PPTX presentations, showcasing project updates, executive summaries, or other materials as required.
Act as a liaison between Directors, clients, vendors, and internal teams, facilitating effective communication and coordination of key activities.
Support Directors in preparing for meetings, including agenda creation, collating relevant documents, and synthesizing data as required.
Assist with travel arrangements, expense management, and other administrative tasks as needed.

Desired skills and experience for this
Proven experience as an Executive Assistant, preferably with specialization in day-to-day account management using Aconex.
Proficiency in Visio for creating and updating organizational charts is essential.
Strong PowerPoint skills, with the ability to create visually appealing and impactful presentations.
Solid expertise in SharePoint, Microsoft Office Suite, including advanced Excel and Word skills.
Experience working directly with senior management or executives is highly desirable.
Background in real estate development, consultancy, or construction industries is preferred.
Excellent communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels of the organization.
Outstanding organizational and time management abilities, with a keen eye for detail.
Proactive mindset with the ability to anticipate needs and prioritize tasks accordingly.
Discretion and professionalism when handling sensitive or confidential information.

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

LI-LS6

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustai

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