Category Coordinator

Category Coordinator**Job Code**:
30001014

**Basic Function**:
The Category Coordinator is responsible for sourcing and contracting of products and/or services as defined by the assigned categories.

**Scope**:
The Category Coordinator will be in charge of delivering sourcing benefits to the end users (availability, quality, price competitiveness) for the goods and/or services for the categories under responsibility.

The person in this role will lead the development and execution of sourcing strategies for the assigned categories, through cross functional category teams. He/she will be in charge of managing and developing suppliers’ performance and relationships. He/she will be responsible for portfolio management in their category, with the goal of executing organizational goals in relation to cost, quality, access, and customer satisfaction.

**Principal Contacts**:
Category Coordinator reports to Senior Category Coordinator.

**Internal interactions**:

- daily with Associate Category Coordinator(s) reporting to him/her to ensure daily tasks are fulfilled, and provide supervision / oversight.
- regularly with Buyers to support day to day transactional activities (when required)
- regularly with the Director Purchasing and other Supply Chain leaders related to category materials / services
- regularly with end users, medical and clinical staff to define requirements, co-lead sourcing activities, troubleshooting issues and conducting value analysis, materials or service evaluations, customer satisfaction and service requirements
- ad hoc with finance and legal department including budgeting and compliance requirements

**External interactions**:

- regularly with category suppliers; more frequently during sourcing / spend management activities (RFP process) while negotiating contract set up.
- regularly with suppliers to coordinate sourcing/spend management activities
- regularly with suppliers and external partners in the review of performance metrics and service levels

**Principal Duties**:
The individual will lead a cross-functional team on behalf of the corporation with the ultimate goal of achieving the best combination of quality, service and price for the corresponding categories

Main duties are as following:
**Leadership and Management Responsibilities**
- Manage Associate Category Coordinator(s), supervise activities performed by the team members, and handle administrative HR topics
- Evaluate performance of team members, provide guidance and counseling on career development, identify skill development needs and encourage team members to fulfill them
- Contribute to recruitment, motivate and develop staff in the team to ensure development of necessary skills base and that all staff are enabled to reach their highest potential
- Interact with stakeholders across the organization to define strategic goals and ensure they are achieved

**Principal Duties (cont'd)**:
**Operational Responsibilities**
- Collect, consolidate and standardize end users’ requirements for managed categories
- Collect and understand all current category specifications
- Develop and maintain sourcing plan
- Liaise with divisions and functions to align with the overall strategy and needs, ensuring procurement's ongoing value contribution
- Respond to users enquires and resolve problems in accordance to procedures
- Develop category procurement strategy, goals and savings targets in line with company strategy and procurement best-practices
- Evaluate strategies based on up to date supplier market analysis, category analysis and category risk analysis while adapting to changing market conditions
- Prepare a detailed Request for Proposal (RFP), manage RFP process and analyze RFP responses in collaboration with end users (cross functional team)
- Negotiate and finalize deals with suppliers - in collaboration with end users - and prepare business case for approval by Senior Director Supply Chain Management and budget holder(s)
- Plan and initiate integration of suppliers and contracts
- Lead category management activities, including internal and external analysis
- Work with CoE (center of excellence) to ensure effective risk and compliance management with regards to category management
- Directly manage relationship with suppliers, measure their performance and implement corrective actions
- Coordinate and facilitate routine meetings with customers, Associate Category Coordinators, Buyers and other appropriate stakeholders.
- Direct the appropriate selection of distribution stream for materials and goods
- Ensure appropriate legal and organizational policies are followed in the contracting of goods and services
- Comprehensively manage the portfolio of contracts and agreements within the category including expirations, newly created/ requested, changes, and terminations.
- Oversee and facilitate routine upward communication between Purchasing and category management to optimize contract spend.
- Attend routine organizationa