Project Administration Intern
1 week ago
Wood is currently recruiting for a Project Administration intern to join our engineering offices in Al Khobar, Saudi Arabia.
- The following responsibility included, but not limited to.
- Participate in the implementation of established documentation procedures (WAH & Client).
- Work under general supervision of Lead assisting in the maintenance of project engineering and vendor document files in both electronic and hard copy media and processes
- Type, develop, prepare, compiled, formats project documents (such as: Specifications, scopes of work, transmittals, letters, memos, fax's, reports, MOM, Site visit, temporary access request, weekly & monthly progress reports, comments/response log etc.) as directed by Project Manager and distributed the same as per data matrix or PM instructions.
- Perform non-typing secretarial activities as requested by the Project Manager, such as: Filing, data entry, reporting, data manipulation, proof reading, organizing, administrating, assisting, coordinating, transmitting, receiving, archiving, printing, copying etc.
- Create, updates and maintains project filing system
- Receive, process, and monitor/follow-up internal and external distribution.
- Coordinate secretarial services for the project. Interface with the Document Control and Reproduction department for reproduction of associated with copy and distribution requirements of hard copy documents.
- Assign numbers and maintain logs for project correspondence
- Weekly received CWRs & PAFs from Project Control Dept (PC) and get signature of PM, send to SAPMT for their signature thru transmittals and Maintain log for the same.
- Coordinate with the project document controller at the time project submittals.
- Prepare the project file records for storage and archive
- Ensure the disposition of every project document is understood
- Bachelor's degree in Business Administration or MIS
- Good with flowcharts, technical documentation, and schedules
- Solid time-management skills
- Team player; works with little or no supervision; has a full understanding of processing both engineering and vendor documentation; understands the importance of quality checking
- Detail oriented and follows directions well
- Saudi National
**Diversity Statement**
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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