Document Controller

2 months ago

Abha, Saudi Arabia Parsons Full time

Parsons is looking for an amazingly talented Document Controller to join our team In this role, Document Controller is a provision of the document control discipline which supports the Urban Planning Department with a particular emphasis in providing administrative support, improving system files and electronic document controlling process. Provide administrative and secretarial support to ensure effective Urban Planning Department operations.

**What You'll Be Doing**:

- Working on the Urban Planning Department document control system using the established CTS software and hard copy of archiving system for multiple projects.
- In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments.
- Carrying out and generating electronic document control procedures, numbering, archiving and retrieving.
- Establishing and maintaining strong electronic document control system for multiple projects.
- Handling electronic document records using different software.
- Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents or other internal or external documents.
- Record keeping of received and sent letters to the various consultants and other contractors.
- Maintain proper records for all documents whether inside or outside the RC.
- Remove superseded drawings / technical data, and replace with more current data from the site team.
- Type correspondence reports official letter as required by any other Department using both MS word and computerized word-processing/spread sheet systems.
- Perform administrative liaison functions between other Departments and the Contracts Dept. & Sections Heads.
- Proof data and typewritten reports; checks for correct format, spelling, and punctuation.
- Photocopy documents and make distribution as required per the Royal Commission standard procedures.
- Attend to telephone calls as required.

**What Required Skills You'll Bring**:

- Bachelor’s Degree in Business Administration, IT or related field with 0 to 3 years of document control and admin support experience.

**What Desired Skills You'll Bring**:

- The ability to communicate effectively in spoken and written English Language is essential.
- Specific technical qualifications for the requisitioned position are identified below:

- Extensive knowledge of document control database systems.
- Excellent management, communication, organization and interpersonal skills.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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