Exhibition Logistics Executive

3 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Tahaluf Company Full time

This is an exciting opportunity to join a leading events company in Saudi Arabia as a Senior Operations Executive. In this role, you will play a critical part in ensuring the smooth delivery of our events.

Key responsibilities include:

  • Delivery of various tasks, as allocated by the Operations Manager, in support of running various sized exhibitions across EMEA.
  • Create and maintain show-specific project plans in the agreed format for review and sign-off by individual Operations Managers on an event-by-event basis.
  • Create and issue POs upon request and update budget and invoice trackers accordingly.
  • Manage and maintain floor plans, and exhibitor queries relating to them as required.
  • Creating, maintaining, and delivery of required schedules such as: catering, electrics, furniture, signage, rigging, temporary staff requirements etc.
  • Design and production of simpler system-built feature areas, where required.
  • Delivery of all operational sponsorship deliverables, contras, and specials, in co-operation with the sales team where appropriate.
  • Coordinate and manage temporary staff, both onsite and pre-show, by producing show-specific briefs and giving onsite inductions.
  • Day-to-day liaison with internal Event teams, venues, contractors, suppliers, and exhibitors.
  • Work alongside other Team members to compile post-event reports and analysis through collation and recording of requested data.
  • Manage all pre-show packing, research, and ordering of equipment and services such as radios, stationery, wristbands, PPE, as well as onsite welfare for the show teams and official contractors.
  • Under the guidance of senior team members produce onsite documentation including staff briefings, exhibitor lists, floor plans, welcome packs, staff handbooks Inc. safety information etc.
  • Assist various teams such as Customer Service, or clients directly, with answering operational exhibitor queries where applicable General team support & additional areas of responsibility.
  • Attendance at any required meetings at the request of the Operations Manager, minute-taking and action-taking for distribution.
  • Arrange travel and accommodation bookings when requested, in line with set Operations budget.
  • Ensure you are working within the company's H&S, Security & Sustainability guidelines at all times.
  • Assisting with the implementation of internal and external Service Level Agreements.
  • Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team.

We are seeking a highly skilled and experienced individual with a strong background in operations management and excellent communication skills. If you are a motivated and enthusiastic individual looking for a new challenge, we would love to hear from you

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