Event Coordinator
1 week ago
Job Description:
The Catering & Conference Services Coordinator plays a critical role in the planning and execution of all catering, meetings, and events. This position requires excellent communication skills, organizational abilities, and attention to detail.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the Catering & Conference Services team, including drafting contracts, preparing event orders, and maintaining accurate records of client interactions.
- Client Interaction & Coordination: Act as the first point of contact for clients inquiring about events, assisting with initial inquiries, and directing them to the appropriate team member.
- Event Planning & Execution Support: Support the Catering & Conference Services team in the planning and execution of events, including weddings, conferences, banquets, and social events.
- Pre-Opening Responsibilities: Contribute to the pre-opening phase by assisting in the creation of Standard Operating Procedures (SOPs) for the catering and events department.
- Banquet Event Orders (BEO) Preparation: Prepare detailed Banquet Event Orders (BEOs) for internal distribution, ensuring that all event details are accurately reflected.
- Communication & Coordination: Act as a liaison between clients and the internal event operations teams, ensuring that all event requirements are understood and executed according to the client's vision.
Qualifications:
- Minimum of 2-3 years of experience in an event planning, hospitality, or administrative role.
- Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field is preferred.
- Strong organizational skills, excellent communication skills, ability to multitask, and proficiency in Microsoft Office Suite.
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