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Public Relations Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time
Job Title: Public Relations Coordinator

Company Description

Jobs for Humanity is a leading organization that unites a collective of experts and leaders in the entertainment and leisure industry. Our company is the bedrock of its collective of companies and creates teams that feel supported, cared for, and secure.

Job Description

As a Public Relations Coordinator, you will play a crucial role in maintaining strong relationships with governmental authorities, ensuring compliance with legal and administrative procedures, managing office maintenance, and providing support to company partners. Your responsibilities will include:

Key Responsibilities
  • Facilitate Visa Application Process: Facilitate the visa application process for new employees, including documentation and submissions to relevant government agencies.
  • Coordinate Visa Renewals: Coordinate visa renewals for existing employees, ensuring timely submission of required documents.
  • Manage Commercial License Renewal: Manage all documentation related to the company's commercial license renewal, ensuring compliance with government regulations.
  • Complete Administrative Tasks: Complete all necessary paperwork and filings through governmental portals to ensure the company meets all administrative requirements.
  • Liaise with Governmental Authorities: Liaise with governmental authorities to resolve any issues or queries related to visas, licenses, or other administrative matters.
  • Stay Updated on Local Laws: Stay updated on changes in local laws and regulations, advising management on potential impacts on operations.
  • Maintain Accurate Records: Maintain accurate records of all documentation and transactions related to governmental affairs.
  • Coordinate Office Maintenance: Coordinate office maintenance and repairs, liaising with suppliers and service providers as needed.
  • Provide Logistical Support: Provide logistical support to company partners, including picking them up from the airport and arranging transportation during their visit.
  • Provide High-Level Administrative Support: Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
  • Perform Clerical Tasks: Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Schedule Meetings: Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receive and Distribute Communication: Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Perform Office Tasks: Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Perform Additional Duties: Performs additional duties as assigned by executives.
Requirements
  • Proven Experience: Proven experience as a Public Relations Assistant or similar role, focusing on governmental relations, administrative compliance, and office management in Saudi Arabia.
  • Knowledge of Visa Regulations: Excellent knowledge of Saudi Arabian visa regulations and procedures.
  • Familiarity with Governmental Portals: Familiarity with governmental portals and online systems for document submissions.
  • Strong Attention to Detail: Strong attention to detail and organizational skills.
  • Excellent Communication Skills: Excellent communication and interpersonal abilities, with the capability to build relationships with governmental authorities and suppliers.
  • Ability to Work Under Pressure: Ability to work effectively under pressure and meet tight deadlines.
  • Language Proficiency: Proficiency in Arabic and English languages.
  • Excellent Verbal and Written Communication Skills: Excellent verbal and written communication skills.
  • Excellent Time Management Skills: Excellent time management skills with a proven ability to meet deadlines.
  • Ability to Function in a High-Paced Environment: Ability to function well in a high-paced and at times stressful environment.
  • Extensive Knowledge of Office Administration: Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Proficiency in Microsoft Office Suite: Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Qualifications
  • Bachelor's Degree: Bachelor's degree in business administration, Public Administration, or a related field.