Event Planning Manager
4 days ago
About Raffles Hotels & Resorts
We are a luxury hotel chain with a reputation for excellence in service and hospitality. Our hotels are located in prime destinations around the world, offering our guests an unforgettable experience.
Job Description: Conferences and Events Coordinator
We are seeking a highly skilled and organized Conferences and Events Coordinator to join our team in Jeddah, Saudi Arabia. As a key member of our organization, you will be responsible for planning, coordinating, and executing successful events for our clients.
Key Responsibilities:
- Manage all aspects of events, from initial client inquiries to post-event follow-ups
- Develop and maintain strong relationships with clients, vendors, and internal teams to ensure seamless event execution
- Create and manage event timelines, budgets, and logistics
- Conduct site visits and prepare detailed proposals for clients
- Oversee event setup, including venue layouts, audiovisual equipment, and catering arrangements
- Manage event-related communications, including invitations, confirmations, and post-event surveys
- Coordinate with various departments to ensure all event requirements are met
- Handle last-minute changes and resolve any issues that arise during events
- Prepare and distribute function sheets, contracts, and invoices
- Conduct post-event evaluations and prepare reports for management
- Stay up-to-date with industry trends and best practices to continually improve event offerings
Requirements:
- Bachelor's degree in Event Management, Hospitality, or related field
- Proven experience in event planning and coordination
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to manage multiple projects simultaneously and meet deadlines
- Exceptional attention to detail and problem-solving skills
- Proficiency in event management software and Microsoft Office Suite
- Experience in budget management and vendor negotiations
- Customer service orientation with a friendly and professional demeanor
- Adaptability to handle last-minute changes and work under pressure
- Knowledge of local venues and vendors in Jeddah, Saudi Arabia
- Familiarity with Saudi Arabian cultural norms and event practices
- Fluency in Arabic and English (both written and spoken)
- Ability to work flexible hours, including evenings and weekends when required
- Valid work authorization to work in Saudi Arabia
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