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Hospitality Event Specialist

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Raffles Hotels & Resorts Full time

Hospitality Event Specialist Job Description

We are seeking a highly skilled and organized Hospitality Event Specialist to join our team in Jeddah, Saudi Arabia. As a key member of our organization, you will be responsible for planning, coordinating, and executing successful events for our clients.

Key Responsibilities:

  • Plan and coordinate all aspects of events, from initial client inquiries to post-event follow-ups
  • Develop and maintain strong relationships with clients, vendors, and internal teams to ensure seamless event execution
  • Create and manage event timelines, budgets, and logistics
  • Conduct site visits and prepare detailed proposals for clients
  • Oversee event setup, including venue layouts, audiovisual equipment, and catering arrangements
  • Manage event-related communications, including invitations, confirmations, and post-event surveys
  • Coordinate with various departments to ensure all event requirements are met
  • Handle last-minute changes and resolve any issues that arise during events
  • Prepare and distribute function sheets, contracts, and invoices
  • Conduct post-event evaluations and prepare reports for management
  • Stay up-to-date with industry trends and best practices to continually improve event offerings

Requirements:

  • Bachelor's degree in Event Management, Hospitality, or related field
  • Proven experience in event planning and coordination
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to manage multiple projects simultaneously and meet deadlines
  • Exceptional attention to detail and problem-solving skills
  • Proficiency in event management software and Microsoft Office Suite
  • Experience in budget management and vendor negotiations
  • Customer service orientation with a friendly and professional demeanor
  • Adaptability to handle last-minute changes and work under pressure
  • Knowledge of local venues and vendors in Jeddah, Saudi Arabia
  • Familiarity with Saudi Arabian cultural norms and event practices
  • Fluency in Arabic and English (both written and spoken)
  • Ability to work flexible hours, including evenings and weekends when required
  • Valid work authorization to work in Saudi Arabia