Financial and Administrative Operations Manager

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time
About CARE

CARE is an independent international consulting firm that specializes in social sciences and sustainability, with offices across Africa, Latin America and the Caribbean, and Asia. Our mission is to link stakeholders within a territory to build sustainability.

Since 2011, we have been assisting private, public, and civil society stakeholders to understand and manage social issues of their projects, integrate them into their territory, and ensure compliance with international standards for social safeguarding. We offer our clients a range of services including socio-economic surveys, impact assessment, technical assistance, monitoring and evaluation on social safeguard policies and standards, etc.

We operate in 10 sectors: mining, energy, infrastructures, agro-industry, tourism, natural resources & forestry, land use planning, basic services, oil & gas, and cooperation & development assistance, in more than 90 countries worldwide. To carry out our work, we mobilize a wide range of human sciences from agronomy and economics to anthropology, archaeology, geography, sociology…

Mission Statement

The Financial and Administrative Manager plays a crucial role in ensuring the smooth operation of CARE's internal processes, financial stability, regulatory compliance, and a supportive work environment. This role involves a dynamic combination of financial acumen, administrative proficiency, and human resources management.

In line with CARE's operational policies, he/she is responsible for:

  • Financial Management: Overseeing all financial activities, including budgeting, financial reporting, accounts payable/receivable, cash management, payroll, and ensuring compliance with relevant regulations. This includes developing and implementing financial controls, analyzing financial data, and providing recommendations to management.
  • Administrative Operations: Managing administrative functions, including office management, procurement, contract management, and ensuring efficient and effective administrative procedures. This also encompasses HR functions such as recruitment, onboarding, employee relations, administration, and compliance with labor laws.
  • Logistics Coordination: Overseeing logistical arrangements, which include managing office supplies, coordinating travel arrangements, and ensuring the smooth flow of goods and services necessary for CARE's operations.

The FAM reports to the Country Director and to the Group Accounting Director. He/She works closely with the Technical Team of the office.

Key Responsibilities

1-Financial Management

  • Supervises daily accounting activities, including accounts payable, accounts receivable and general ledger.
  • Prepares client invoices and ensures debt collection.
  • Monitors cash flow and manages bank reconciliations.
  • Manages fixed assets and depreciation schedules.
  • Maintains accurate and up-to-date financial records in accordance with Saudi Arabian accounting standards.
  • Maintains financial policies, procedures and internal controls.
  • Prepares annual Financial Statements.
  • Manages relationships with third parties (clients, suppliers, tax authorities, banks, etc.).

2-Reporting, Budgeting and Forecasting

  • Ensures timely and accurate monthly financial reporting in compliance with Group instructions.
  • Conducts variance analysis to monitor performance against the budget and previous year.
  • Monitors project financial analysis and project margin.
  • Works closely with technical department to support business decisions with financial insights.

3-Administrative and HR Operations

  • Management of the administrative database (administrative and legal documents of the company) and HR (contracts and administrative documents of the staff).
  • Management of the relationship with the administrative authorities (tax authorities, social security, labor inspectors, etc.).
  • Collaborates with the Country Director to manage relationships and ensure compliance across the governmental platforms (GOSI, Nafath, Absher, Qiwa, Mudad, Zakat, etc.) and agencies in Riyadh, including online portals and in-person interactions.
  • Drawing up employment contracts and managing the relationship with employment agencies.
  • Management and follow-up of visas and Iqamas.

4-Logistics Coordination

  • Reception and management of consultants' stays (transportation, accommodation, communication, business cards, ...).
  • Purchase and management of office supplies.
  • Ensures ownership and maintenance of office, electrical and electronic tools.
  • Purchase of flight tickets.
  • Fleet management and/or rental of vehicles and other transport equipment.
  • More generally, the Financial and Administrative Manager carries out any task related to the position of his/her function. He/she implements the needed tools to ensure the reliability and transmission of data related to his/her activity.

Qualifications and Skills

Education

  • Minimum master's degree in accounting - economics or other equivalent degree.

Experience

  • Minimum five (5) years of experience in similar roles.

Skills, Competences and Knowledge

  • Strong knowledge of Saudi Arabian financial and accounting standards.
  • Excellent command of management, finance, and accounting software (Sage 100 is a plus)
  • Excellent knowledge of governmental platforms.
  • Excellent command of Excel.
  • Good synthesis and writing skills.
  • Excellent proficiency in Arabic and English is essential.
  • Ability to work in a fast-paced environment and manage multiple priorities.
  • Excellent oral and written communication skills.
  • Excellent attention to detail and organizational skills.

Personality

  • You have a sense of commitment and responsibility and an excellent ability to summarize and report on financial matters.
  • You are motivated, enthusiastic and able to work in a dynamic team.
  • You are honest and reliable.
  • You want to join a multicultural, young, dynamic and innovative team.

Working Conditions

  • Position based in Riyadh with the possibility to travel in and outside the country.
  • Permanent contract under Saudi Arabian law.
  • Health insurance.
  • Communication package.

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