Business Support Professional

7 hours ago

Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Petroleum Services Polytechnic Full time

About Us

Saudi Petroleum Services Polytechnic is a leading provider of integrated services to the oil and gas industry, committed to delivering exceptional value to clients through innovative solutions and cutting-edge technology.

Job Title

We are seeking a highly skilled Business Support Professional to join our team, providing administrative support to various departments and contributing to the company's overall success.

Key Responsibilities

  • Administrative Support:
    • Provide comprehensive administrative support to various departments, including data entry, document preparation, and filing.
    • Develop and maintain spreadsheets, databases, and other tools to track and analyze data.
    • Coordinate travel arrangements, meetings, and events, ensuring efficient use of resources.
    • Manage office supplies, equipment, and facilities, ensuring optimal utilization and maintenance.
  • Scheduling and Calendar Management:
    • Coordinate and schedule meetings, appointments, and events, ensuring minimal conflicts and maximum productivity.
    • Organize and maintain accurate calendars, ensuring deadlines are met and tasks are prioritized effectively.
    • Prepare agendas, take minutes, and distribute meeting materials as required.
  • Client Relations and Communication:
    • Act as the primary point of contact for clients, responding promptly to their inquiries and resolving issues efficiently.
    • Assist in preparing client reports, proposals, and presentations, ensuring high-quality content and presentation.
    • Develop and maintain relationships with clients, vendors, and partners, fostering collaborative partnerships.
  • Project Coordination Support:
    • Assist in project planning, execution, and monitoring, ensuring timely completion and quality outcomes.
    • Coordinate project-related tasks, such as timelines, deliverables, and communication between teams.
    • Develop and implement process improvements, enhancing efficiency and productivity.
  • Financial Administration:
    • Support financial functions, including invoicing, payment tracking, and financial record-keeping.
    • Assist in budgeting, forecasting, and financial reporting, providing insights and recommendations for improvement.
  • General Office Support:
    • Perform general administrative tasks, such as data entry, mailings, and filing.
    • Provide technical support for office software and equipment, ensuring minimal downtime and optimal performance.

Why Join Us

  • Innovative Work Environment: Collaborative and dynamic team culture that fosters innovation, creativity, and growth.
  • Professional Growth Opportunities: Ongoing training and development programs, allowing individuals to enhance their skills and advance their careers.
  • Competitive Compensation and Benefits: Comprehensive compensation package, including salary, benefits, and bonuses, tailored to individual contributions and performance.

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