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Executive Support Specialist

3 weeks ago

Jeddah, Makkah Province, Saudi Arabia Idsccc Full time
Job Description

We are seeking an exceptional Executive Support Specialist to provide administrative support to our management team. The ideal candidate will possess excellent organizational and communication skills, with the ability to maintain confidentiality and handle sensitive matters appropriately.

Key Responsibilities:
  • Administrative Support:
    • Manage the manager's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Prepare and edit correspondence, reports, presentations, and other documents as required.
    • Maintain and organize files, records, and documentation.
  • Communication Management:
    • Serve as the first point of contact for the manager, screening calls, emails, and messages.
    • Respond to inquiries and redirect them to the appropriate team members when necessary.
    • Draft and distribute internal and external communications on behalf of the manager.
  • Meeting Coordination:
    • Organize and prepare materials for meetings, ensuring agendas and minutes are documented.
    • Assist in coordinating with stakeholders to ensure timely and efficient meeting arrangements.
    • Follow up on action items and ensure deadlines are met.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Proven experience as an executive or administrative assistant, or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to handle multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
  • High level of professionalism and discretion when handling confidential information.
  • Strong interpersonal skills and a positive attitude.