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Administrative Support Specialist

2 weeks ago

Khobar, Eastern Province, Saudi Arabia Helmerich & Payne Full time

The Administrative Assistant plays a vital role in ensuring the efficient operation of the office. This position supports the Administrative Manager and office employees through various administrative tasks related to organization and communication.

Key Responsibilities:

  • Arrange travel and accommodations for visitors
  • Produce and distribute correspondence, memos, and letters
  • Order front office supplies and maintain inventory
  • Keep updated records of office expenses and costs
  • Perform other clerical duties such as filing and photocopying
  • Assist colleagues with administrative tasks
  • Greet and welcome guests upon arrival
  • Direct visitors to the appropriate person or office
  • Answer, screen, and forward incoming phone calls
  • Maintain a tidy reception area with necessary stationery and materials
  • Provide basic and accurate information via phone or email
  • Maintain office security by following safety procedures and controlling access
  • Update calendars and schedule meetings