Project Coordinator
1 week ago
About the Role
The Project Assistant will play a vital role in supporting the Team Leader, Project Manager, and other team members throughout the implementation period. Key responsibilities include administrative coordination, documentation, translation, logistical support, financial tracking, and contributing to the efficient execution of the project.
Responsibilities
- Provide day-to-day administrative support to senior project staff.
- Maintain organised records of project documentation, correspondence, and outputs.
- Coordinate expert timesheets and submit monthly reports for approval.
- Draft and format project reports according to project standards.
- Compile project written outputs from experts and maintain financial records.
- Assist with first-level checks of project expenses and ensure timely submission of monthly reports.
- Ensure all required financial and administrative records are obtained and filed physically and electronically.
- Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.
- Organise events, trainings, and meetings, including agenda preparation and minutes drafting.
- Provide translation and interpretation services between English and Arabic when needed.
- Provide logistical and travel support to team members and visiting experts.
- Maintain office equipment, control of office supplies, and supervise office support services.
- Arrange meetings, manage calendars, and handle documentation reproduction and distribution.
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