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Executive Assistant

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Quant Data & Analytics Company Full time
In a digital age where the nearly infinite and extravagant availability of data presents unlimited opportunities Quant is a key enabler in leveraging this resource as it is among the first Saudi companies dedicated to offering marketleading Data Science and AI products and solutions. At Quant we empower aspiring businesses and dynamic governments across industries to become datadriven allowing them to optimize operations enhance efficiency and augment decisionmaking.

The Executive Assistant plays a critical role in supporting Quants executive leadership team by providing highlevel administrative and operational support. This position ensures the seamless of executive tasks manages schedules coordinates internal and external communications and facilitates decisionmaking processes. As an integral part of Quant the Executive Assistant upholds professionalism and confidentiality embodying the companys commitment to excellence in the Data Science and AI industry.

Responsibilities and Duties
  • Provide comprehensive executive support to the leadership team.
  • Manage executives calendars schedule meetings and coordinate travel arrangements.
  • Prepare reports presentations and correspondence with accuracy and professionalism.
  • Act as the primary point of contact for internal and external stakeholders on behalf of executives.
  • Organize and support executive meetings including agenda preparation minutestaking and action tracking.
  • Coordinate logistics for leadership board meetings and companywide events.
  • Handle document processing approvals and compliance with company policies.
  • Assist in budget tracking expense reporting and procurement requests for the executive team.
  • Oversee and streamline administrative workflows to enhance efficiency.
  • Assist in driving strategic initiatives by coordinating tasks following up on deliverables and ensuring deadlines are met.
  • Support special projects data analysis and research as needed.
  • Manage highly sensitive information with discretion and professionalism.
  • Ensure executive operations comply with company policies and governance standards.


Requirements
Preferred Personal Qualities
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills in English (Arabic is a plus).
  • Proactive resourceful and capable of working under pressure.
  • Exceptional attention to detail and commitment to accuracy.
Preferred Technical Skills
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  • Familiarity with corporate communication tools (e.g. Slack Zoom Microsoft Teams).
  • Experience in preparing professional business documents and correspondence.
  • Ability to manage competing priorities and meet deadlines.
  • 2 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
Education
  • Bachelors degree in Business Administration Office Management or a related field (required).