Receiving Clerk

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia IHG Hotels & Resorts Full time
Roles and responsibilities

Receiving Deliveries:
Unloading and processing incoming deliveries.
Verifying the quantity and quality of goods received against purchase orders and invoices
Inventory Management:
Updating inventory records to reflect received goods.
Ensuring that all items are properly labeled and stored in the correct locations.
Documentation and Record Keeping:
Maintaining accurate records of all received goods.
Reconciling shipping invoices and receiving reports to ensure count accuracy
Coordination with Departments:
Communicating with various hotel departments to ensure timely delivery of supplies.
Coordinating with the purchasing department to resolve any discrepancies or issues with deliveries.
Quality Control:
Inspecting goods for any damage or defects upon arrival.
Reporting any issues to the appropriate department for resolution.
Safety and Compliance:
Following all safety guidelines and regulations for handling and storing goods.
Ensuring the receiving area is clean, organized, and secure
Guest Package Handling:
Receiving and tracking packages for guests.
Communicating with guests regarding received packages and ensuring timely delivery to their rooms
Administrative Tasks:
Preparing and submitting reports on receiving activities.
Assisting with inventory audits and cycle counts.
1. Receiving and Inspecting Shipments:
Check Deliveries: Verify the accuracy of incoming shipments by checking items against purchase orders, invoices, and packing slips to ensure that the correct products in the correct quantities are received.
Inspect for Damage: Examine goods for any signs of damage or defects during transit and report discrepancies to management or the vendor for further action.
Record Deliveries: Accurately document the details of received goods, including the quantity, product codes, and condition, to ensure accurate inventory records.
2. Inventory Management:
Update Inventory Systems: Enter received goods into inventory management systems, ensuring that stock levels are updated and accurate.
Labeling and Tagging: Label items as needed for storage or further processing, including placing barcodes or identification tags on products.
Store Goods: Organize and store received goods in designated areas according to company guidelines, maintaining a clean, safe, and organized work environment.
Coordinate with Inventory Teams: Collaborate with warehouse and inventory staff to ensure proper storage of goods and that the inventory is accessible and efficiently managed.

Desired candidate profile
  • Attention to Detail:
    • Ensuring accuracy in receiving and recording goods.
  • Organizational Skills:
    • Managing multiple tasks and maintaining detailed records efficiently.
  • Communication Skills:
    • Communicating effectively with suppliers, team members, and other departments.
  • Physical Stamina:
    • Ability to lift and move heavy items as required.
  • Problem-Solving Skills:
    • Addressing and resolving any issues with deliveries promptly.

What We Need From You

Ideally, you'll have some or all of the following competencies and experience we're looking for:

  • Bachelor's degree, higher education qualification or equivalent in Hotel Administration / Business Administration
  • Two to Three years' prior tenure in a similar role
  • International luxury hotel chain background
  • GCC exposure
  • English Fluency is required
  • Arabic Fluency is preferred

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