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Executive Secretary

2 weeks ago

Riyadh, Saudi Arabia Bureau Veritas Full time

**Education **:Bachelor Degree in Business Administration or similar Field

**Experience**:Minimum 3 years if experience in the same role

**Responsibilities**:

- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned

Requirements and skills
- Proven experience as executive secretary
- Proficient in MS Office
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality