Executive Assistance

2 weeks ago

الرياض, Saudi Arabia Air Liquide Full time

**How will you CONTRIBUTE and GROW?**:
Provides administrative support for the executive management

**Responsibilities**
- **Governance documents management (BoD/ExCOm/IRAC minutes + SH resolutions signed ontime)**
- **Act as the point of contact among executives, employees, and other external partners**
- **Managing the executives’ calendar, including making appointments and prioritizing the most sensitive matters**
- **Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary**
- **Make travel and accommodation arrangements**
- **Support in event management, e.i local organization, logistics, etc**
- **Administrative support to the commercial team and management visits**
- **Process expenses**
- **Organize and maintain the office filing system**
- **Providing administrative assistance**
- **Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department**
- **Manage correspondence related to local authorities and company corporate governance**
- **Lead the implementation for Voice of customer project.**
- **Issue administrative purchase requests.**
- **Monitor the consolidated file for ALAR uniform for all sites and follow up the purchase orders **.**
- **Handles all communication activities in ALAR.**
- **Hotel Reservation**
- **Annual & Business trips air tickets**
- **PR's creation for the HO**
- **Monthly invoices for HO**
- **Arrange invitation letter for Visa process**
- **Handling the Board & Shareholder documents**
- **Coordinate with VP assistance for any visit to KSA**
- **Manage Agenda of the VP**
- **Events management**
- **Evaluating business processes, predicting requirements, designing and implementing solutions**
- **Staying updated on the latest technologies to automate processes and improve efficiency**
- **Analyzing business processes and communicating feedback to other team members and management**
- **Budgeting and forecasting**
- **Planning and monitoring projects with regular check on requirements**
- **Conducting detailed market research and competitive analysis**
- **Regular Reporting and Analysis**
- **Managing competing resources and priorities with regular check on deliverables**
- **End to end project management**

**__________**:
**Are you a MATCH?**:
**Work experience as an Executive Assistant, Personal Assistant or similar role**

**Excellent MS Office knowledge**

**Outstanding organizational and time management skills**

**Excellent verbal and written communications skills**

**Discretion and confidentiality**

**Able to travel when needed**

**Excellent time management skills with a proven ability to meet deadlines.**

**Our Differences make our Performance
**At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

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