Specialist, Document Control and Invoicing Iii
2 weeks ago
Develop and implement document control procedures and guidelines to ensure the efficient creation, review, approval, distribution, and retention of documents within the organization.
Establish and maintain document control systems and databases to manage electronic and physical documents, including version control, access rights, and document tracking.
Coordinate with internal departments and external stakeholders to gather, organize, and categorize documents, including contracts, agreements, specifications, drawings, and reports.
Review documents for accuracy, completeness, and compliance with internal standards, regulatory requirements, and contractual obligations before distribution or approval.
Monitor document workflows and collaborate with project managers, engineers, and other stakeholders to expedite the review and approval process and meet project deadlines.
Maintain document repositories and archives, ensuring proper storage, indexing, and retrieval of documents for reference, audit, and compliance purposes.
Generate invoices for goods and services provided to clients or customers, ensuring accuracy in billing rates, quantities, discounts, and taxes, and adherence to contract terms.
Coordinate with finance and accounting teams to reconcile invoicing discrepancies, resolve billing disputes, and ensure timely payment processing and cash flow management.
Track invoice status, aging reports, and payment collections, and follow up with clients or customers on overdue invoices to expedite payment and maintain positive relationships.
Provide training and support to staff on document control procedures, software tools, and invoicing systems, and promote best practices for document management and billing processes.
Minimum Qualifications, Experience and Competencies:
Minimum Qualifications:
Bachelor's degree in business administration, finance, accounting, or related field; certification in document management or invoicing software/tools preferred.
Minimum Experience:
Minimum of 3-5 years of experience in document control, records management, or billing/invoicing roles, preferably in a corporate or project-based environment.
**Skills**:Excellent attention to detail and organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
Analytical and problem-solving skills, with the ability to identify inefficiencies in document control and invoicing processes and implement process improvements.
Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams, interact with clients or customers, and resolve issues diplomatically.
-
Pharmacist Iii
2 weeks ago
الرياض, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full timePosted on Tuesday, 24 December 2024, 23 Jumada Al Thani 1446 Tuesday, 18 February 2025, 19 Shaban 1446 Location Riyadh Department/Section Infusion Centre Pharmacy-Kaco&Ld Section Prepares/fills, compounds of sterile and non-sterile medications including anti-neoplastic agents, in accordance with accepted standards and established pharmacy policies and...
-
Document Controller
6 days ago
الرياض, Saudi Arabia Kone Full timeCertified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing....
-
Document Control Specialist
3 days ago
الرياض, Saudi Arabia Parsons Full timeParsons KAFD is looking for an amazingly talented **Document Control Specialist **to join our team! In this role, you will join a leading professional engineering, construction, and cost management team working on multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central...
-
Document Controller
3 days ago
الرياض, Saudi Arabia KEO International Consultants Full timeOverview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the...
-
Document Controller
1 week ago
الرياض, Saudi Arabia ASSYSTEM Full time**Company Description** Assystem is an international company with one mission: accelerate the energy transition around the world. Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers...
-
Document Controller
1 week ago
الرياض, Saudi Arabia Assystem Full timeFixed-Term Contract / Support Functions Riyadh Saudi Arabia 11/12/24 On site - ABOUT ASSYSTEM Assystem is an international company with one mission: accelerate the energy transition around the world. Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to...
-
Document Controller
2 weeks ago
الرياض, Saudi Arabia WSP Full time**We are WSP - Join us and make your career future ready!** We are WSP - Join us and make your career future ready! Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for...
-
Document Controller
2 weeks ago
الرياض, Saudi Arabia AtkinsRéalis Full time**Join us in engineering a better future for our planet and its people.** **Job Summary**: We are seeking a Document Control Lead - Saudi National to be responsible for the overall management and coordination of the Document Control process within the Project(s). Provides leadership and guidance to the Document Control team and ensures smooth document...
-
Document Control Specialist Saudi National
2 days ago
الرياض, Saudi Arabia WSP Full time**We are WSP - Join us and make your career future ready!** Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts, all dedicated to growing and sharing their expertise, while working on projects that transform society for all of us. WSP is currently seeking a highly...
-
Document Controller
23 hours ago
الرياض, Saudi Arabia Otis Full timeDate Posted: 2024-09-12 Country: Saudi Arabia Location: Otis Elevator Company Saudi Arabia Ltd, 1st Floor, Tower A, Al Malga Business Center, Anas Bin Malik Street, Al Malga, Riyadh, Saudi Arabia The role holder is responsible for collecting, maintaining and distributing all documents necessary to ensure conformance to document archival requirements. The...
