Executive Secretary

Cross sector

Fixed-Term Contract / Support Functions

Al Khobar

Saudi Arabia

06/02/25

On site
- ABOUT ASSYSTEM

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

To ensure a viable, efficient, and reliable energy future for all

**Position Summary**:
**Key Responsibilities**:

- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Act as a liaison between the CEO and internal/external stakeholders.
- Handle confidential information with a high degree of professionalism and discretion.
- Draft, review, and manage correspondence on behalf of the CEO.
- Organize and prioritize incoming communications, ensuring timely responses.
- Assist with the preparation of board materials, agendas, and minutes.
- Perform other duties as assigned to support the CEO and the executive team.

**Preferred Skills**:

- Excellent written and verbal communication skills.
- High level of discretion, integrity, and confidentiality.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Multilingual abilities are a plus.
- Ability to work flexible hours to accommodate the CEO’s schedule.

MY PROFILE

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Proven experience as an executive assistant or in a similar role supporting C-level executives.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and confidentiality.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.