Secretary

2 weeks ago

Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

**Job Description****:

- Job Title:
- Secretary- School / Location:
- District Office (DO)- School / Department:
- Support Services- Job Status:
- Full-time- Salary Code:
- Support Staff- Work Days / Hours:- Eligible Applicants:
- Saudi National- Position Start Date:
- As soon as possible- Application Deadline:
- Until filled- Reports to:
- Director of Operations and Operations Manager- Requisition Number:
- 08-2324-087- Summary

The Support Services Secretary will be responsible for receiving transportation requests from staff and administrators from all ISG campuses and organizing them with the school transportation contractors. He/She will be expected to produce monthly reports for the transportation department. This position reports to the Director of Operations and ISG Operations Manager.

**Note: The position requires flexible working hours, able to work weekends, off hours, and holidays.**
- Job Duties
- Review and update transportation schedules and routes
- Arrange transportation needs of Staff, Administrators, Consultants, Athletics for all ISG schools on regular days as well as on Saturdays or after school hours when needed
- Arrange transportation for field trips, sporting events, airport pick-ups for the students and visiting teams
- Arrange sick bus when needed
- Prepare monthly financial reports and Purchase orders for petrol expenditures for Dhahran, Dammam and Jubail
- Liaise, dispatch needs and feedback to transportation contractors for all ISG schools (Reem and Ingress)
- Keep track of transportation contractors (Ingress and Reem) performance and attendance reports including overtime hours
- Monitor/log ISG vehicle repairs
- Provides school access (vehicle stickers) to compound buses, employee vehicles, board members, parents/students vehicles and other authorized vehicles that require entry to all ISG schools
- Coordinates with the school shopping needs and arranges transportation as required
- Process ISG vehicle Insurance renewal and distribution
- Requests the driver’s visa/authorization/permit to drive from GRO
- Scheduling/Coordinate with the mechanic/drivers about the vehicle repairs and motor vehicle periodic inspection for ISG vehicles
- Provide assistance to the Operations Team whenever a team member is not available or on leave
- Assist the Operations Team in planning and execution of policy and improvements to the procedures in place
- De-escalates and resolves transportation conflict by providing solutions within the guidelines of ISG Transportation Policy
- Perform other duties as assigned by the Operations Leadership Team
- Qualifications and Knowledge
- Bachelor degree
- Experience and Skills

**Experience**
- Previous work experience related to transportation/logistics is a plus

**Skills**
- Excellent command of English and Arabic, both written and oral is a plus
- Flexible in working hours, able to work weekends, off hours, and holidays
- Able to work under pressure and meet daily deadlines
- A team player that can work with mínimal supervision

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