Executive Assistant

4 days ago

Riyadh, Saudi Arabia Nano Health Suite Full time

**Executive Assistant - UAE & KSA (Two Positions)**

**Locations**:

- **Riyadh, Kingdom of Saudi Arabia**

**Position Type**: Full-time
**Experience Level**: Mid to Senior-Level Executive Support
**Reporting To**: C-Level Executive

**About the Role**

We are hiring two highly capable and driven **Executive Assistants** — one based in **Dubai** and one in **Riyadh** — to support a senior executive with a demanding, fast-paced, and often unpredictable schedule.

This role requires someone with **exceptional organization, emotional intelligence, and resilience**. You will act as a trusted partner to the executive, handling everything from calendar management and travel coordination to stakeholder communication and operational follow-through.

Success in this role depends on your ability to **stay calm under pressure, manage shifting priorities**, and bring order and structure to a dynamic environment.

**Key Responsibilities**
- Proactively manage complex calendars and high-volume scheduling
- Coordinate travel logistics, visas, accommodations, and itineraries
- Serve as the point of contact between the executive and internal/external stakeholders
- Draft and manage high-level communication, reports, and meeting materials
- Ensure confidentiality and discretion at all times
- Anticipate the executive’s needs and resolve issues before they escalate
- Track deadlines, follow-ups, and action items independently
- Assist with occasional personal tasks or logistics when required
- Maintain alignment with the other EA in the region to ensure smooth cross-border coordination
- **3-5 years** of experience supporting senior leadership, ideally in fast-moving environments
- Fluent in **English**; Arabic is a plus
- Highly organized, with a strong ability to manage shifting priorities and tight deadlines
- Emotionally intelligent, diplomatic, and composed under pressure
- Confident working independently and handling difficult or unpredictable personalities
- Tech-savvy and proficient in MS Office, Google Workspace, and productivity tools
- Familiarity with **UAE and/or KSA** business culture and etiquette
- Willingness to occasionally support or coordinate across both markets

Application Question(s):

- Martial Status:
**Experience**:

- Executive Assistant: 3 years (preferred)

**Language**:

- Arabic (preferred)
- English (preferred)

Willingness to travel:

- 25% (preferred)

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