Document Controller

Date Posted:
2024-09-12

Country:
Saudi Arabia

Location:
Otis Elevator Company Saudi Arabia Ltd, 1st Floor, Tower A, Al Malga Business Center, Anas Bin Malik Street, Al Malga, Riyadh, Saudi Arabia

The role holder is responsible for collecting, maintaining and distributing all documents necessary to ensure conformance to document archival requirements. The role holder is also responsible for maintaining a comprehensive filing system for all documents. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

Key Responsibilities
- Administers the document management system including processes like acquiring, cataloguing, preserving and accessing storage of project records and information.
- Compiles and maintains controlled records for the Department and vendors associated with various projects being undertaken by Otis - KSA.
- Determines and enforces document control needs for Otis - Entity to meet internal and external requirements.
- Manages storage and accessibility to crucial documents through modern, digital and technologically advanced processes, for easy storage and retrieval.
- Archives all project related documents for future references on projects.
- Maintains level of security and access control on controlled documents to prevent unauthorized access.
- Monitors the distribution of sensitive documents between departments and individuals in order to ensure a proper tracking mechanism.
- Conducts regular review audits to ensure information on all records is accurate and up to date.
- Ensures prevention of fraudulent documentation through routine checks.
- Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year.
- Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended.
- Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
- Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth.

Minimum Qualifications
- Associate degree in Business Administration/Management or equivalent
- Relevant certification such as DCC Certified Document Controller (CDC) or equivalent
- Minimum of 6 years of relevant experience in documenting procedures and handling confidential information for large scale projects
- At least 4 years in positions of progressively increasing responsibilities
- If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.- Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.- You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.- When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.- We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.- Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click- here
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