Document Controller
2 weeks ago
Parsons is looking for an amazingly talented **Document Controller **to join our team In this role you will get to be responsible for document control of a portion of this giga project.
Responsibility for Parsons’s **Document Control **on an assigned project for SAPL Qiddiya Infrastructure Partner (QIDP). Responsible and accountable for ensuring that all document control is in full coordination with Qiddiya Investment Company (QIC) and with Jacobs and Mace delivery partners. QIC is providing strategic direction for all partners in the three-way partnership with Jacobs and Mace on a city-wide basis.
**What You'll Be Doing**:
- Managing the workflow of documents for information, review, approval, etc. using Aconex and/or BIM 360 plus SharePoint usage
- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
- Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Initiates and replies to routine correspondence related to area of responsibility.
- Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.
- Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
- May revise system or schedule as required to ensure timely approvals and distribution.
- Expedites review, signature approval, and release of supplier and internally produced documents.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
- Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel.
- Interfaces with groups inside and outside the organization.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
- Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
- Prepare the needed reports.
- Ensures adherence to all corporate, contractual, ethics and safety standards, policies, and procedures.
- Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring**:
- Experience in Document control (Aconex and BIM 360) and PMIS systems
- Degree in a any discipline with minimum **0-5 **years’ experience on construction projects.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
- Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.
- Strong communication skills in English, written and spoken.
**What Desired Skills You'll Bring**:
- Motivational, self sufficient, team member with a high importance to quality and follow up to persons in the workflow.
- Demonstrated teamwork skills.
- Ability to follow through on work instructions in a complex stakeholder environment.
- Ability to work in a matrix organization (dual reporting)
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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