Project Leader

**Category**:FTE

**Unit / Division / Department / Section**:Projects management

**Location**:KSA
- ____

**JOB PURPOSE**

Directly responsible for leading the successful execution of simple Projects.

**Financial Dimensions**:
Industrial: Up to 15M$, Municipal: Up to 30M$

**KEY ACCOUNTABILITIES**

Contract Management
- Assigned projects Contract management.
- Contract Summary update, approval and distribution.
- Responsible for closure of all contract review comments with an accepted resolution by FPI management.
- Responsible for calculating and reporting potential and actual claims after the contract review activities.
- Responsible for Contract execution activities.

**Order to Project Close Out**
- Directly responsible for leading the successful execution of the Project as per the Contract Terms, Department Booklet, Procedures, Processes and Policies and maximizing Client Satisfaction.

**Claims, Variations & Quotations**
- Identifies and coordinates all project Claims and Variations from the Client and Engineering and from the internal supply chain requirements review.
- Controls the documentation and registry of Claims and Variations.
- Communicates Claims of Time and Works to the Client.
- Quotes for all Variations., in collaboration with the Commercial Team.
- Obtains management approval for the execution of additional or varied works.
- Ensures the update of Contract Baseline and Project Plan after the Client approval of Quotations or Claims.
- Follows up the Purchase Order of the approved Claim or Variation.
- Records all LD and back charges claims from Client’s in the claim file.
- Prepares justification debates and reasoning to counter Client claims and closes them most cost effectively with appropriate approvals.

**Projects Schedules & Progress Control**
- Reviewing and approving the Project schedule during Projects, also including the Field activities if applicable and verifying that all requirements in terms of scope / time are properly addressed.
- Providing input stemming from external sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
- The ‘Supervision Schedule’ is controlled by the Client and Contractor of installation and the PM ensures its embedment to the Project Plan.
- The ‘Installation Schedule’ is reviewed by FSV and the PM/PL.
- Follow up, manage and report on project progress, using the Progress Control Tools.
- Monitoring of the progress and comparing base plan with actual, reporting and escalating delays.
- Providing input stemming from internal sources to the Project scheduler for the Project Plan revision also including scope and timeframe of activities.
- The ‘Training Schedule’ within a project is controlled by the PM/PL.

**Internal & External Reporting**
- Agrees with the Client on the contents of the Client Project Report
- Issues Client Project Reports
- Issues Fortnightly Internal Reports to UPRJ

**Request For Production**
- PM/PL seeks approval of the priced BOQ from the Client.
- Controls the RFP documentation updates.
- Follows senior management guidelines and the ‘Approval Authority Matrix’ for the approval of RFPs without P.O.

**Interfaces management**
- Ensures the effectiveness of communication of FPI internal departments, EDFI and other External parties Interfaces as per the notes of the procedures. Internally the PL/PM handles also the legal and commercial issues.
- The PL/PM is copied all the project correspondence.

**Minutes of Meetings, Visit Reports & Correspondence**
- Represents FPI in project Meetings with external parties
- Plans the Meeting Agenda.
- Reviews, Signs and Communicates the MOM.
- Makes Visit Reports to the Line Organization.
- Reviews others Visit Reports.

**Managing Opportunities, Risks, NCRs, and Lessons Learnt**
- Identifying, Communicating and Escalating to the UPRJ and PQM, NCRs and Lessons Learnt according to the procedure
- Controlling assigned project related Issues
- Supporting and verifying execution and Close out of related Improvement Actions
- Providing support in the proper and timely resolution and closure of Client complains
- Maintains the Client Communication record file
- Facilitating the Client satisfaction survey per project
- Providing project key performance indicators inputting the improvement process

**Projects Records Management**
- Responsible for creating, maintaining and archiving the project records, as per the procedure.

**Projects Document Control**
- Setting and communicating the project document control requirements to SSC-DC.
- Verifying and/or Instructing project amendments of the Document Distribution Matrix the Documents Distribution to SSC-DC.
- Communicating SSC-DC the VDRL and MRB Requirements
- Controlling the contents of the VDRL and MRB index.

**Project Close Out**
- Responsible for communicating to the organization the Project Close Out requirements and expediting the process
- Responsible for reviewing