Training Coordinator Administrator

5 days ago

Riyadh, Saudi Arabia SaveFast Training Academy Full time

**Company Overview**:
Join our team at SaveFast Training Academy, one of the region’s leading occupational and vocational training companies, based in Riyadh KSA/Dubai UAE and providing 100+ courses across 14 industries regionally. SaveFast is a one-stop-shop solutions provider, with a vision to empower our learners and improve their lives through training.

**Key Responsibilities**:
**- Scheduling & Coordination: Review Client POs, schedule training sessions, manage participant registrations, and confirm logistics (location and gate passes etc).**

**- Logistics & Communication: Arrange trainer transport, and share daily schedules with clients and internal team.**

**- Admin & Finance Coordination: Liaise with the Finance team, request and distribute certificates, and address client feedback.**

**- Reporting & Administration: Review feedback, track POs, and compile monthly training reports.**

**- Oversee the delivery of hard copy certificates and review upcoming training schedules on weekly basis.**

**- Liaise with Clients on the details of Training Sessions with regards to attendees and location.**

**- Manage the Client expectations and negotiate their needs with alignment to internal policy and process.**

**- Liaise with trainers in the Coordination to ensure they have all the required materials and information to carry out the trainings in timely manner.**

**Qualification and Requirement**:
**- Bachelor’s degree in a relevant field preferred.**

**- Minimum of 1 year of experience in similar training coordinator and administrative role, preferably within a training and education setting.**

**- Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.**

**- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.**
- Proficiency with calendar management tools (e.g., Trafft, WordPress) and other basic office software
- Flexibility to accommodate client schedules.

**- Experience in maintaining positive client relations and resolving issues efficiently.**

***

**Deal Breaker Questionaries**:
**Experience**: Do you have at least 1 year of experience in training coordination or a similar role? (Yes/No)

**Communication Skills**: Can you provide an example of how you've successfully resolved a client concern? (Yes/No)

**Multitasking**: Are you comfortable managing multiple task and bookings at once? (Yes/No)

**Software Proficiency**: Are you familiar with calendar management tools such as Trafft or WordPress? (Yes/No)

**Flexibility**: Are you available to adjust your schedule as needed to meet client demands? (Yes/No)

**Language**: English / Arabic

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