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Government Relations

2 weeks ago

المملكة العربية السعودية, Saudi Arabia Pall Corporation Full time

Position Summary:
Key Responsibilities & Essential Functions:
Government Relations:

- Responsible for follow-up, coordination, update, and sort any necessary processes and transactions, either by a physical visit to the concerned government entity and through Government Online Interface Portals as follows:

- Company-related (Main and Branches) general government operations such as Certificates, licenses and subscriptions for smooth operations such as Establishment / Registration / Upgrade / Renew/ Update / Cancelation and any necessary procedure with the concerned government official such as ( SAGIA, manufacturing, environmental, Ministry of Commerce, Chamber of Commerce, Civil Defense, Municipal, Customs, postal, other business related ministries, STC, ect..) and Guidance Supply Chain Related portals (SABER, FASAH).
- Employee-related general government operations such as Tracking, Updating, Communicating, Adjusting, renewing, adding, deleting and advice for any change with the system or regulation. GR / Payroll / HR Related Portals (Amn, GOSI, Mudad, WPS, Muqeem, MOHR, Qiwa, Ajeer, ect..) and communicate any change to employee legislation officially
- Cell Phone Service Providers such as STC devices and online account - Issuance/Update/Cancel SIM cards and prepare monthly bills for payment.
- Prepare and follow up for Yearly Subscription, periodic and Monthly Payments, Follow-up, Administration and Guidance for Government Related Transactions (all transactions related to Associates, Company and Electronic online portals
- Represent the business with government inspector visits from multiple parties such as labour office, GOSI, Civil Defense, Police, MOH, ect..
- Communicate Official Governmental updates related to regulatory and law changes and advice on the best practice for the company, associates, and their dependents.
- Improve and prepare documented procedures related to Government Relation Processes and transactions.
- Directly responsible for consulting and supporting employees on answering questions and finalizing government transactions related to residents and completing special forms such as (work permit / IQAMA (residence)/ adding dependents/levies/ visas (work or visit) / updating data and Immigration, ect..
- Responsible for Access Permits for client sites directly or using a 3rd party.
- Document Chamber, MOFA, and Government Attestations Electronically or Manually
- Create, follow up, and export Government reports for legal entities and associates, for example, but not limited to, renewals of license dates, renewals, visas (visit and work visas), costs of transactions, for Saudi and non-Saudi employees, Saudization percentages in entities, percentages of engineers, technicians and administrators, and everything related to statistics on regular basis.
- Support legal and HSE for legislation and Safety arrangements related to GR.

Office Administration Support:

- Coordinate necessary GR, HR, and Office services operations for vendor creation, tracking and maintaining records, explore necessary quotations, and follow up for Purchase Requests (PR)s and Purchase Orders (PO)s including submissions of invoices to finance.
- Coordinate office and HR vendor services on occasional, monthly, and yearly basis for smooth operation.
- Work with all associates in the office to schedule visitors, coordinate temporary access and meeting rooms as needed, Orders company lunches for meetings and events as needed.
- Coordinate, office storage and maintain material inventory of office supplies including but not limited to office stationery and supplies including pantry, kitchen, and cleaning materials.
- Coordinate courier for shipment sending and reception arrangement.
- Coordinate local travel with office driver and identify local hotels and meeting space, if needed and requested by HR Manger.
- Handle scheduling regularly required maintenance for the office building as needed, Coordinate service requests for office driver trips and janitor services.
- Maintain records of building and office access cards, parking assignments, signs, wall posts, daily reception logs and phone directory.
- Independently prepare and edit high-quality local correspondence, communications, presentations, and other documents.
- Process and assist with all activities requested by HR Manager related to offboarding and New Hire Recruiting, Onboarding and Orientation activities as needed such as first-day guide and handover IDs, contract, IT equipment, ect..
- Assists in creating and maintaining all Standard Work and Systems for the GR and HR departments. Identifying and implementing internal department procedures to enhance department effectiveness.
- Pre-Onboarding Administration such as Pre-employment Medical Check, completing workday data, completing administration work which includes coordinating for work visa if required, collect necessary documents for local transactions, drafting offer & contract, coordinating for access car