Personal Assistant

2 weeks ago

Riyadh, Saudi Arabia Kapsarc Full time

Position Summary

The Personal Assistant provides executive support in a one-on-one working relationship. He/she serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of Vice President of Consulting. The Personal Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. He/she must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Major Accountabilities

Completes a broad variety of administrative tasks for the VP of Consulting, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Arranges travel itineraries, ticket reservations, travel advances and ticket purchases as required, etc.
Provides a bridge for smooth communication between the VP of Consulting office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
Establishes and oversees the administrative guidelines and procedures of the Office of the Vice President of Consulting.
Creates and maintains a filing system of all confidential documents.
Keeps reference files up to date by adding new information and deleting obsolete ones.
Retrieves corporate documents, records, and reports as required by the Management or the Center Leadership.
Maintains office supplies as necessary.
Performs other clerical, administrative, or miscellaneous duties as requested by the Management or the Center Leadership.

Qualifications and Experience

Recommended Qualifications and Years of Experience

Bachelor´s degree in Business Administration, or any other related field. With 2-5 years of relevant experience
Proficiency in Microsoft Office suite
Excellent oral, written, and interpersonal English communication skills

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