Document Controller

**Responsibilities**:

- Register all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
- Maintain all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager / Senior Managers, as set out in Project Communication and Document Control and Site Supervision Quality Procedures
- Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI, RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including James Cubitt internal documents).
- Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
- Set up/assist document control filing system.
- Maintain all tracking records and ensuring that they are initialled when a file is taken from the filing room
- Follow up each individual for return of files
- Maintain all Tender Documents and ensuring originals are not take from the filing room
- Collect faxes regularly, recording and sending for distribution to the individuals concerned, photocopying fax if it is marked for someone’s urgent attention and sending them accordingly with a copy to the Project Manager/line manager
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
- Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
- Update drawings in accordance with Drawing Register.
- Follow-up with team members and others for “open” status items to be closed down.
- Maintain Project Documentation as per ISO standards.
- Electronic-transmission of documents
- Data input to database related to document receiving & tracking document.
- Assist Site office administration
- Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
- Archive contract/project documents
- Maintain Archive section up to date.
- Successful closeout and handover of documentation as required by line manager
- Regular periodic backup (electronic copy) of project documents

**Requirements**:
**Technical Competencies**:

- Degree qualified: Bachelor Degree or equivalent in a related field;
- Minimum of 7 years Document Control/Management experience on major building projects (e.g. mixed-use/high rise/hotels/mega development projects);
- Exceptional level of computer literacy in Windows - Word, Outlook, Excel
- Knowledge of document management is essential
- In-depth knowledge of document control systems and procedures.
- Effective in building good working relationships within the project team, and with project stakeholders
- Experience of using EDMS (Electronic Document Management Systems) such as Projectwise - preference

**Competencies**:

- Ability to relate and interact successfully with a multi-cultural workforce at all levels
- Must have excellent communication skills in written and spoken English

Able to use initiative and a adopt a proactive approach.

**Salary**:

- Salary **SAR 4,500 (all inclusive) per month.**:

- Annual leave according to the Saudi Labour Law is **21 days **with paid medical insurance (for employee) Provided as per Company policy.
- No annual travel tickets.
- No family visa and medical insurance, as it is a Single contract.
- All financial fees related to transferring sponsorship and residence will be borne by the company.

**Job Types**: Full-time, Permanent

Pay: ﷼4,000.00 - ﷼4,500.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Document Control/Management: 7 years (required)
- Engineering Consultancy in KSA: 2 years (required)
- EDMS (Electronic Document Management Systems): 5 years (preferred)
- maintaining Project Documentation as per ISO standards: 2 years (preferred)