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3 weeks ago
Company Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 112 offices worldwide.
We are looking for an Executive Assistant / Office Manager** **with significant experience in day to day office operations and working in a remote location at the client project site office in the Kingdom of Saudi Arabia.
- Disclaimer: Position is open ONLY to those interested in moving to remote location_
**Job Description**:
Must be resourceful and thinks outside the box, be solution focused and very organised. Must not be afraid to make contacts and build relationships.
Works well alone as well as part of a team. Must be able to work autonomously and be confident to make decisions in the absence of leadership.
- ** Coordinate** accommodation, flights, record movements of staff in a shared calendar, coordinate and maintain holiday and cover for staff on projects. Manage the rental of cars.
- ** Maintain relationships** with the PAs of our NEOM clients as well as introduce themselves to clients and be known.
- ** Accommodation**: Manage the coordination of staff (driver and maid) between accommodations (2x villas). Schedule cleaning and services of laundry/ turn over of rooms accordingly for new staff coming in and those leaving. Coordinate Driver pickups of staff between locations including the maid for cleaning services.
- ** Office**: Manage the office day to to day operations and ensure all the equipment are set up and licenses required are organized, plus Health and safety regulations/fire safety.
- ** Administration**: Provide a high quality secretarial and organisational support service. This includes maintaining and managing the Directors diary and timesheets, Office expenses plus invoices, and project support.
**Qualifications**:
- Education - Any Graduate Degree
- Additional related qualification would be added advantage
- 6 - 10 years of post qualification experience in similar role
- Excellent verbal and written English communication skills
- Proficiency in complete MS Office
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
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