Executive Assistant

7 days ago

Jeddah, Saudi Arabia Uvera Full time

**Job Overview**

**Responsibilities**:
1. Calendar, Schedule and Travel Management:

- Manage executive calendars and schedule appointments and meetings.
- Coordinate travel arrangements and itineraries for executives.
- Travel with executives as needed to provide on-site support during meetings, conferences, and events.

2. Communication and Correspondence:

- Draft and prepare correspondence and executive communications.

3. Meeting Coordination:

- Arrange and coordinate meetings, conferences, and special events.
- Prepare agendas, take meeting minutes, and distribute materials.

4. Office Management:

- Manage office supplies, equipment, and vendor relationships.
- Assist with onboarding new employees and maintain employee records.

5. Project Support:

- Provide project support and coordination as needed.
- Conduct research, gather data, and prepare reports.

6. Confidentiality and Discretion:

- Handle sensitive and confidential information with the utmost discretion.
- Uphold and maintain a high level of professionalism and confidentiality at all times.

**Requirements**:
**Qualifications**:

- Bachelor's degree or equivalent experience preferred.
- Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
- Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
- Ability to maintain a high level of professionalism and confidentiality.
- Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
- Ability to work independently with mínimal supervision while also collaborating effectively in a team environment.
- Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

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