Executive Assistant to CEO

4 days ago

Jeddah, Makkah Province, Saudi Arabia Ibix Global Tech Full time

Company Description

Ibix Global Tech is a leader in AI-driven technologies, cybersecurity, and IT infrastructure, empowering businesses around the globe to achieve digital transformation. Through a robust network of trusted partners, the company delivers a wide range of IT services and innovative in-house solutions. Ibix Global Tech is dedicated to redefining digital excellence by addressing unique client needs. Explore the company's cutting-edge solutions on its website and join a team committed to innovation and industry leadership.

Role Description

We are looking for a smart, confident, and active Executive Assistant to support the CEO in daily tasks, client meetings, sales coordination, procurement, and operations. The ideal candidate should have some IT background, strong communication skills, and the confidence to represent the CEO when needed.

Main Responsibilities

1. Support to the CEO

  • Manage the CEO's calendar, meetings, and calls.
  • Prepare documents, notes, and reports for the CEO.
  • Follow up with teams and ensure tasks are completed on time.
  • Handle confidential information professionally.

2. Client Meetings & Communication

  • Join the CEO in client meetings or attend on his behalf when needed.
  • Communicate with clients to solve issues and keep them updated.
  • Maintain strong client relationships.
  • Help the sales team with proposals, follow-ups, and coordination.

3. Sales & Procurement Assistance

  • Coordinate between CEO, Sales, and Presales teams.
  • Help in preparing quotations, proposals, and project documents.
  • Communicate with vendors, get quotations, and track orders.

4. Operations Coordination

  • Act as the communication link between CEO and all departments.
  • Track ongoing projects and update the CEO regularly.
  • Ensure smooth internal operations and solve day-to-day issues.
  • Maintain reminders, deadlines, and important timelines.

5. Communication & Representation

  • Represent the CEO in meetings when required.
  • Draft clear and professional emails and messages.
  • Maintain a confident, presentable, and professional image.

Skills & Qualifications

  • Bachelor's in Business Administration, IT, Computer Science, or similar.
  • 2–4 years in an Executive Assistant, Client Relations, or Coordination role.
  • Experience in an IT company is a strong plus.
  • Basic understanding of IT services and technical terms.
  • Good with MS Office and communication tools like Zoom or Teams.
  • Excellent communication skills.
  • Confident, active, and well-presented.
  • Strong multitasking and problem-solving abilities.
  • Comfortable handling clients and working under pressure.

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