Legal Assistant

5 days ago

الرياض, Saudi Arabia Aram Meem Full time

Job Summary

Provide personalized secretarial and administrative support to the legal council in a well-organized and timely manner. Work on a one-to-one basis on a variety of tasks related to legal counsel working life and communication. Manage all administrative tasks so that manager can spend maximum time on strategic tasks.

**Responsibilities**

The role of a legal assistant can be extremely broad and vary on a day-to-day basis, but duties and responsibilities would typically include:

- Producing and organizing dual/bilingual (Arabic and English) word documents (contracts and letters) and properly convert final singable version from word into PDF format and vice versa.
- Implementing and maintaining procedures/administrative systems including devise and maintain office systems, data management and filing.
- Managing databases and filing systems including physical fillings/archiving.
- Initiate Contract Life-cycle Management system project.
- Organize and maintain documents in a paper and electronic filing systems.
- Producing documents, briefing papers, reports and presentations.
- Carrying out background research and presenting findings.
- Organizing and attending meetings and ensuring the manager is well prepared for meetings.
- Take dictation and minutes.
- Typing, compiling and preparing reports, presentations and correspondence.
- Collating and filing expenses.
- Screening phone calls, inquiries, and requests, and handling them appropriately.
- Source office supplies.
- Organizing, managing and maintaining diaries, meetings and appointments.
- Monitor deadlines and juggle calendars.
- Various ad hoc requests.

**Requirements/ Qualifications**:

- Discretion and trustworthiness: he will often be party of confidential information.
- Flexibility and adaptability.
- Attention to detail.
- Excellent secretarial and organizational skills and the ability to multitask.
- Ability to juggle multiple activities and work under pressure.
- Manage legal documentation and correspondence in strict confidence.

**Requirements**:

- Proven work experience as a PA (Legal PA/Legal Assistant/Legal secretary would be advantageous).
- Fluent English language (writing and reading) is a must and bilingual (Arabic and English) considered an advantage.
- Knowledge of office management systems and procedures.
- MS Office and English proficiency, particularly word processing programs and dual/bilingual word documents.
- Outstanding organizational and time management skills.
- Ability to multitask and prioritize daily workload.
- Excellent oral and written communications skills.
- Discretion and confidentiality.
- High School degree.
- PA diploma or certification would be considered an advantage.

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