Apq Procurement Administrator

MEET-KSA-Dhahran

**Job Description and Qualifications**

**COMPANY PROFILE**:
Air Products Qudra is a regional development and investment joint venture (JV) between Air Products and Qudra Energy, a subsidiary of Vision Invest. Air Products is a world-leading industrial gases company developing, engineering, building, owning and operating many of the world's largest industrial gas projects. Vision Invest is a leading development and investment Holding Company in the Kingdom of Saudi Arabia, with a diversified portfolio of investments across several sectors such as Utility, Infrastructure, Logistics and Industrial Gases with a global operational investment footprint.

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Purpose:
**This position has simeler responsibilities of “Account Payaple” but it will be working under Supply Chain Department** to Asset the activities of invoice tracking, custody & verification with suppliers; supporting documents preparation, reconciliation & submitting; payment progress following up & reporting out; payment status analyzing; etc. This position will also play as the power user role of SAP/PS module to maintain and managing the data/record in SAP, as well as any other invoice or payment issues in relation to the capital project management.

The incumbent must have fair knowledge of procurement and finance, understanding APQ’s procedures/ policies for purchasing, account payable, and project management.

**PRINCIPAL ACCOUNTABILITIES**:

- Tracking and pushing with suppliers for the on time delivery of invoice or any other supporting documents for prepayment, progress payment, contract amount and guarantee, in accordance with the PO/contract terms.
- Checking and verifying all those payment supporting documents to make sure they are in compliance with the PO/contract terms. For documents which cannot meet the requirements, communicate with suppliers or related Dpt. for correction; for documents which meet our requirements, preparing the payment request form and submitting for approval.
- Tracking and following up the payment progress, solving problems and communicating timely with related Dpt. in case any payment issues occurred.
- Pulling GR/IR report in SAP weekly, reconciling the payment status with Finance & Asset Department and sending out the progress report to management team regularly.
- Creation and maintenance of operative structures in SAP for capital projects.
- Provide review and input into project accounting details on Expenditure Authorization requests and perform workflow activities for routing of EAR
- Occasional drafting of full EARs for specific “funding only” projects not requiring a project engineer to manage.
- Assist engineers & other staff members in identification of asset numbers and preparation of asset disposal notices.
- Maintain database of projects, run monthly budget reports in SAP, and provide cost and/or schedule exception reports to Management and engineers to help track and maintain compliance with performance targets.
- Review and resolution of invoice discrepancies for requisitions.
- Completion and submittal of capitalization notices to Finance & Asset Department.
- Perform closing of operative structures in SAP as required.

**MINIMUM REQUIREMENTS AND QUALIFICATIONS**:

- At least 5 years of financial purchasing or commercial work related experience.
- Bachelor Degree in technical disciplines a plus.
- Good English skills are essential.
- Knowledge in SAP.
- Skill in using Excel, Word, Power-point, Internet.
- Good skills at organizing and analyzing, and coordinating.
- Good communication, cooperation, teamwork and presentation skill.

**Req No.**
- 43348BR

**Employment Status**
- Full Time

**Organization**
- Global Industrial Gases

**Business Sector / Division**
- MEET Industrial Gases

**Region**
- Middle East, Egypt, Turkey (MEET)

**Country**
- Saudi Arabia