Administrative Assistant, Saudi National

**Requisition ID**:253160**

**Requisition Posting End Date**:
**Company Overview**

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Position Summary**

Jubail is one of Bechtel’s most remarkable achievements—a city built from the sand up, requiring vast resources and logístical planning on an unprecedented scale. It the biggest civil engineering project in modern times—and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel serves as the Management Services Contractor (MSC), or “owner’s representative” for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail Industrial City. In June 2021, Bechtel’s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port & pipeline expansions, and more.

**The Work location can be either Jubail or Ras-Al-Khair.**

**Administrative Assistant, Saudi National (Male/Female)**

**Major Responsibilities**:

- Responsible for the general office work, typing, filing, collating and distribution of various reports, letters, and Inter-Office Memorandum.
- Initiates and replies to routine correspondence related to area of responsibility.
- Responsible for typing workload from all sections in the department’s area.
- Prepare responses to incoming communication as directed. Prepare schedule and record activities and make follow-up action of documents requiring action.
- Check, distribute and process internal Material Requisitions and other documents.
- Ensure copies of contractual letters and other documents are filed in the appropriate contract files.
- Oversees processing and controls of all project document types and maintains associated registers. May process documents in backup capacity.
- Liaise with other departments in connection with office equipment and furniture such as computers, lighting, and office arrangement.
- Keeps abreast of department technologies, techniques, and services that are available.
- Reports related administrative issues in the department and provide support to the department employees.
- Compiles information, analyzes and prepares routine studies and reports as directed by supervisor.
- Onboarding of new hires in the respective department
- Taking phone calls on behalf of department managers when necessary.
- Preparing logs for different administrative responsibilities.
- Managing the assignment of vehicles to employees.
- Collaborate with managers in designing effective presentations.
- Deputize for other departments clerical or administrative staff as directed.
- Perform other tasks and responsibilities as requested by the supervisor and Manager.

**Skills and Qualifications**:
**Essential Technical**:

- University degree /Diploma in office Management, Business or other related discipline.
- Knowledge of office procedures.
- PC Literate and must be familiar with latest software packages.

**Essential Behavioral**:

- Strong oral & written communication skills in English is required.
- Demonstrated knowledge of administrative skills.

**Preferred Technical**:

- Microsoft Office (High Performance Level).

**Preferred **Behavioral**:

- Demonstrated knowledge in one or more administrative function(s).
- Strong organizational skills.
- Ability to work within an integrated Bechtel/client team at multiple levels from working level to sr. management level.

**_ Shaping tomorrow together_**

**_ Bechtel is one of the most respected global engineering, construction, and project management companies