Executive Secretary

2 weeks ago

Riyadh, Saudi Arabia System pathway contracting corporation Full time

**Job Summary**:
The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.
- **Supervisory Responsibilities**:_
- May recruit, interview, hire, and train junior administrative staff in the department.
- **Duties/Responsibilities**:_
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
- **Required Skills/Abilities**:_
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- **Education and Experience**:_
- High school diploma required; Bachelors degree in Business Administration or related field preferred.

Ability to commute/relocate:

- Riyadh: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- 3 years (preferred)

**Language**:

- English as native speaker (preferred)

Willingness to travel:

- 25% (preferred)

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