Marine Assistant

**Functional Competencies**:
**Planner**
- Capturing client request and first level analysis;
- Requesting additional information from client;
- Replying directly to client for basic process related / technical queries;
- Proposing a first assessment of the time required for a survey;
- Coordination with other Survey Centers (CS) and Connecting Districts (CD);
- Confirmation of the job to clients;
- Coordinate with other Admin teams (e.g., weekly T&E check, invoicing) to ensure efficiency of the end-to-end process;
- Prepare team timekeeping to be sent to HR;
- Filling of MyChronos Planning and follow up of MyChronos T&E.
- Monitor of connected fleet in terms of due dates, window dates and act, accordingly, communicating with Operations and Quality Manager.
- Contact client to inform the need for upcoming survey to maintain Class.

**Assistant**
- Follow up of Surveyors agenda in daily basis;
- Training log monitoring (BST, Confined Spaces, HUET);
- Monitoring of Health annual exam;
- Provide and control port facility entry for Surveyors;
- Control of department Stamps;
- Register and control of validity of PPE, including Multigas Meter and Safety Harness;
- Travel planning and logistic arrangement with Client / Agent;
- Travel risk assessment preparation;
- Organization of files;
- Conference of documents;
- International telephone service;
- Reception of clients;
- Planning and organization of events;
- Monitoring and preparation of meetings;
- General Assistance to the Department, including other areas, as needed;

**Requirements**:

- Computer skills (Word, Excel, Powerpoint, internet, etc) and software used by BV.
- Written and Spoken Fluency in Portuguese and English (French and Spanish are a plus);
- Assertive and efficient communication;
- Assist in the development of the organization;