Project Administrator

7 days ago

Riyadh, Saudi Arabia Control Risks Full time

Applicants should have excellent time management and communication skills, as you will collaborate with clients and internal teams to deliver results on tight deadlines

If you would like to be part of our talent pool, please submit your CV below

**Requirements**:
Responsibilities include but are not limited to:

- Creating and converting projects using D365 and time and expenses system D365 ensuring accurate information is maintained throughout the project life cycle.
- Updating project trackers and project information using both Microsoft SharePoint and Microsoft Excel.
- Maintain income forecast on Microsoft Excel, confirming mid-month /month end income and accruals.
- Working closely with the senior CSC team and Project Operations Manager to raise and issue accurate and timely invoices each month, ensuring all team timesheets and incurred expenses are included where relevant.
- Work closely with credit controller and senior management to ensure all necessary procedures are undertaken to ensure timely debt collection.
- Assist in identifying and resolving issues that may arise during the project, whether they are related to resources, scheduling, or other project elements.
- Working closely with internal and external consultants to provide administrative support, including tracking leave and ad hoc queries.
- Liaising with other Control Risks offices on global cases.
- Provide administrative support in the administration and deployment of consultants and subcontractors.
- Respond to Consultant/Client queries in a timely manner.
- Processing consultants’ invoices, timesheets and expenses in a timely manner and liaising with finance to ensure this is processed correctly.
- Managing new starter processes for consultants.
- Providing regular analysis on projects to departmental directors and the finance team, such as provision of a mid-monthly forecast, utilisation reports etc.
- Supporting the Project Operations Manager and the wider CSC team with all project related tasks and queries

**Requirements**:
**Essential**:

- Experience in Microsoft Office - especially Excel
- Attention to detail
- Excellent time management and prioritisation
- Logical thinker with analytical and organised mindset
- Retain confidentiality and discretion when handling sensitive client information
- Confident to raise concerns and discuss solutions

**Preferred**:

- Knowledge and/or use of D365
- Knowledge and/or use of client relationship management systems - SharePoint advantageous

**Qualifications and specialist skills**:

- Strong organisational skills and an ability to prioritise work
- Ability to meet deadlines and work under pressure with limited supervision
- Good written and verbal communication skills
- Strong IT skills (MS Office), proficient in Excel
- Takes responsibility to analyse the situation to provide and or escalate the

**Benefits**
- Private medical insurance
- Compulsory monthly employer contributions to the DIFC Employment Workplace Saving Scheme
- Control Risks support hybrid working arrangement, whenever possible, that emphasizes the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.
- We operate a discretionary global bonus schemes that incentivises, and rewards individuals based on company and individual performance

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