Office & Administration Manager
1 week ago
**About us**
**The role**
BTG Pactual is seeking to hire an Office & Administration Manager based in **Riyad (Saudi Arabia)**.
**Responsibilities**
**Administrative**:
- **Government Relations**: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
- **Calendar and Meeting Management**: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
**Office Management**:
- **Workspace Coordination**: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
- **Reception Oversight**: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- **Office Maintenance & Safety**: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
- **Vendor & Expense Management**: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
**Logistics**:
- **Travel Arrangements**: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
- **Event Coordination**: Arrange and manage company events, including executive dinners and other hosted functions.
- **Expense Management**: Submit and track travel expenses and claims on behalf of executives.
**Skills & Experience**
- **Bilingual**:Fluent in both English and Arabic.
- **Education**:Bachelor's degree or Diploma in a relevant field.
- **Experience**:Robust experience in a similar role.
- **Self-Motivation**:Proactive and self-driven approach to office management.
- **Multitasking & Prioritization**:Ability to manage multiple tasks and prioritize effectively under pressure.
- **Attention to Detail**:Strong focus on accuracy and detail in all tasks.
- **Organized & Methodical**:Highly organized with a structured and systematic approach to work.
- **Communication Skills**:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
- **IT Proficiency**:Strong proficiency in office software and IT systems.
- **Organizational Skills**:Exceptional ability to organize tasks, schedules, and resources efficiently.
- **Management Skills**:Strong leadership and team management skills to oversee office staff and operations.
**Our offer**
BTG Pactual is a global financial institution that retains the culture, pace and agility of a young Company. As an expanding firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:
- Professional, international working environment
- Challenging, rewarding career
- Collaborative environment
- Competitive compensation package, including performance based annual bonus
- 25 working days vacation Health Insurance
- BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
-
Accounting and Administrative Officer
4 days ago
الرياض, Saudi Arabia The Total Office Full time**Position Overview**: We are seeking a dedicated and detail-oriented **Arabic speaking **Accounting & Administrative Officer to join our furniture supply company. The incumbent will play a crucial role in maintaining accurate financial records, managing accounts, and ensuring compliance with financial regulations. The position will also be responsible for...
-
Administration Officer
1 week ago
الرياض, Saudi Arabia Tripod Middle East Machinery Trading Company Full time**Company Overview**: **Dingli** is a leading manufacturer of aerial work platforms, committed to providing innovative and reliable solutions for the construction and maintenance industries. With a focus on quality and customer satisfaction, Dingli has positioned itself as a key player in the global market. **Position Overview**: As an Administration...
-
Administration Officer
1 week ago
الرياض, Saudi Arabia Zhejiang Dingli Machinery Co.,ltd Full time**Company Overview**: **Dingli** is a leading manufacturer of aerial work platforms, committed to providing innovative and reliable solutions for the construction and maintenance industries. With a focus on quality and customer satisfaction, Dingli has positioned itself as a key player in the global market. **Position Overview**: As an Administration...
-
Office & Administration Manager
1 day ago
الرياض, Saudi Arabia Magnetis Full timeAbout us The role BTG Pactual is seeking to hire an Office Administration Manager based inRiyad (Saudi Arabia). **Responsibilities**: **Administrative**: - Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat Tax Authority,...
-
Office Administrator
7 hours ago
الرياض, Saudi Arabia Cambridge University Press & Assessment Full time**Salary**: - SR165,300 up to SR196,350 plus allowances**Location**: - Riyadh**Country**: - Kingdom of Saudi Arabia**Business Unit**: - Cambridge Partnership for Education**Vacancy Type**: - Permanent**Closing Date**: - 30 October 2024**Meet the recruiter**: - Angela Jukes-Brindle **Annual Salary**: SR165,300 - SR196,350, plus Housing and Transport...
-
Senior Administration Officer
1 week ago
الرياض, Saudi Arabia JASARA PMC Full timeJASARA PMC is looking for a dedicated Senior Administration Officer to join our dynamic team. In this position, you will provide high-level administrative support to ensure efficient office operations. You will contribute to enhancing productivity by managing daily administrative tasks, streamlining processes, and supporting various departments across the...
-
Contract Administrator Officer
7 days ago
الرياض, Saudi Arabia Rentokil Initial Full timeAs a Contract Administrator Officer at Rentokil Initial, you will be a key player in ensuring the smooth management and processing of contracts within our operations. Your responsibilities will include: - Reviewing and validating contracts and documentation on a daily basis.. - Coordinating management approvals for any premises additions or price...
-
Office Manager
2 weeks ago
الرياض, Saudi Arabia Avamels Printing Solutions Full timeAvamels Printing Solutions is seeking a highly organized and proactive Office Manager to oversee the administrative operations of our Riyadh office. This position is crucial to ensuring the smooth functioning of daily office activities, fostering a productive and efficient work environment. If you are a strong leader with exceptional organizational skills,...
-
Office Manager
6 days ago
الرياض, Saudi Arabia Avamels Printing Solutions Full timeWe are seeking an experienced and proactive Office Manager to oversee the day-to-day administrative operations of our Riyadh office. The Office Manager will ensure that the office functions smoothly, support staff, and maintain a productive work environment. **Key Responsibilities**: - Oversee and manage daily office operations, ensuring efficiency and...
-
Office Manager
1 week ago
الرياض, Saudi Arabia Hosuk Travel Full timeHosuk Travels is looking for an experienced **Office Manager** to oversee daily administrative operations at our Riyadh office. This role is crucial in ensuring smooth office functions, maintaining efficiency, and supporting various departments to enhance productivity. **Key Responsibilities**: - Oversee office operations, ensuring a well-organized and...