Executive Assistant to Production Unit Director

4 days ago

Riyadh, Saudi Arabia Balich Worldwide Shows Full time

Balich Wonder Studio KSA is looking for an Executive Assistant to support the Production Unit Director in all daily activities.

**Main responsibilities**
- Work directly with the Production Unit Director to support all aspects of its daily work routine.
- Maintain the Production Unit Director calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the Production Unit Director, staff, clients and others.
Provide coordination, monitoring, and communication of projects and programs managed by the Production Unit.
- Assist the Production Unit activities and processes including project planning, intake, prioritization, initiation and execution.
- Determine priority of matters of attention for the Production Unit Director; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Production Unit Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Maintain various records and documents for company executives.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

**Requirements**:

- Bachelor’s degree preferred
- Fluent in Arabic & English (Italian desired)
- Work experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent MS Office knowledge.
- Proactive.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
- Ability to pay attention to detail.
- Interested in events management, art and culture.
- Availability to travel within Saudi Arabia.

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