Expedited Svn: HR Assistant

**Context**

After several years of presence and thematic collaboration between IOM and the Saudi government on issues of common interest relating to migration, migrant protection, counter-trafficking, and border management, IOM is in the process of establishing a permanent presence in Riyadh. A country office will be set up to provide essential support functions.

Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
Perform assigned role(s) in WAVE HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.
Perform the role of Time-keeper in WAVE; monitor, maintain, update, and reconcile leave quotas based on supporting documentation; generate, edit, and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in WAVE.
Carry out a wide range of Human Resources actions, including but not limited to the preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc., and coordinate with the Regional Office, Administrative Centers, and Human Resource Management in Geneva as appropriate.
Prepare all reports on personnel matters and submit them timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit, including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
Assist in monitoring compliance with the Staff Evaluation System and follow up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.
Organize Human Resources events, including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.
Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer the most sensitive/complex ones.
Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.
Participate in inter-agency Human Resources-related working groups as assigned.
Provide guidance and training to new/junior staff in the unit
- Perform other related duties as assigned.

Qualifications: Education
High School diploma with five years of relevant experience; or,
Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field with three years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients-oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

**Skills**:High level of computer literacy, good knowledge of MS Office, in particular in Excel
Excellent oral and written communication skills
Ability to work with national and international institutions;
Ability to prepare clear and concise report;
Demonstrated ability to and exercise sound judgment;
Languages
Fluency in English is required (oral and written), and Arabic is highly desirable.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes