Office Manager

LSEG is a leading global financial markets infrastructure and data provider. We play a vital social and economic role in the world’s financial system._

With our open approach, trusted expertise and global scale, we enable the sustainable growth and stability of our customers and their communities. We are leaders in data and analytics; capital formation and trade execution; and clearing and risk management.

Role overview

An office manager position is hired for full-time contract and it is offered on local terms and conditions. Location: Riyadh, Saudi Arabia.

We offer a challenging job in a fast-growing environment that is driven by continuous developments and improvements, in which you can play an important role.

Key Responsibilities- Maintains office operations and efficiency by working closely with Facilities Management team to ensure the smooth operations.- Responsible for the overall administration including visas support for employees, visitors’ invitation letters and letter preparation in Arabic and English.- Manages relationships with vendors, suppliers, service providers, and landlord, ensuring that all services are invoiced and paid on time.- Prepares Purchase Orders (POs) and Purchase Request Forms (PRFs) as needed.- Manages vendor setup in Ariba, including updating bank details, processing vendor extensions, and ensuring vendor information remains current.- Responsible for invoices management using OpenText and monitors their payment status.- Manages and reconciles office petty cash.- Works with Site Lead on handling local bank KYC paperwork when needed (recurring task with the bank).- Handles the relationship with auditors and provides all needed support to finalize the annual audit, issuing the financial statement and Tax return in coordination with Site Lead.- Manages local filing registrar which is very important as per local governmental audit to be highly maintained.- Coordinates the local contract signature for vendors, suppliers, employee contracts/addendums etc. and employee contract translation.- Renews the company commercial register on quarterly basis and keeps track of the renewal of the Tax card and VAT certificate.- Keeps track of the office stationery stock and prepares the stationery orders (Stationery, paper & Ink for photocopier, envelops).- Coordinates onboarding activities for new joiners on the ground across various internal units.- Manages government relations related to business operations.- Managing PRO vendor- Maintains accurate records of administrative documents and manages office equipment inventory.- Manages the handover of equipment to new joiners and retrieves equipment from departing staff.- Maintains company policies as necessary.- Ensures that confidential and sensitive business information is protected.

Ad-Hoc Duties- Manages grocery and pantry supply together with Facilities team-
- Arrangement of F&B for special events held in the office (~3-4 times a year, client receptions etc.)- Organization of meetings and conference calls for leadership team / clients / vendors

Required skills and education

Essential:
- Proficiency in English and Arabic- This position is exclusively open to Saudi nationals.- 3-4 years of relevant experience in Office Management or administrative roles.- Bachelor’s degree in Finance or Business Management/ Business Administration is required

Desirable:
- Experienced in handling a wide range of administrative and executive support related tasks- Organizational skills and an ability to quickly build rapport, as well as be a good decision-maker, problem solver, multi-tasker.- Open minded to speak firmly and decisively.- Open to feedback, willingness to take responsibility.- Strong communication skills and enjoy the administrative challenges of supporting an office of diverse people.

What we offer

We're proud to offer a working culture that supports growth, balance, and purpose:
Hybrid and flexible working arrangements.
A welcoming, inclusive culture backed by Employee Networks.
A competitive referral bonus program.
Access to private healthcare, wellness support, and pension contributions.
Professional development opportunities and learning resources.
Paid volunteer time to support causes that matter to you.
A team that values your input and supports your goals.

Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions