Office Manager

3 days ago

Riyadh, Saudi Arabia J10 Consulting FZ LLE Full time

This role is available for immediate joining and is a direct hire, permanent opportunity, employed directly by our client.

**Key Responsibilities**:
As an energetic and pro-active Office Manager, you will work closely with internal teams (including Team Coordinators, Reception, People & Culture, Finance, Clients & Markets, Growth Strategy and Admin) to support efficient operations. The Office Manager will manage various office services whilst ensuring best practices are implemented consistently across the clients KSA operations.
- Support with planning in-house or off-site activities like team building, meetings and conferences.
- Liaise with building management for general facility requirements, build-outs, maintenance and repairs, inspections, fire drills, cleaning, parking etc.
- Manage the Reception area and team members, including overseeing vendor relationships, procurement of office supplies, courier services, and other routine office needs (e.g. arranging electronic business cards, coordinating room reservations and catering/ refreshments).
- Act as the direct manager of Reception and Administration Team providing training and performance feedback, in alignment with their supporting Partners.
- Oversee the leave schedule for Reception and Office Admin, to ensure continuity of support.
- Oversee translation and printing services.
- Build and maintain office policies and procedures, including security and health and safety.
- Manage office filing and storage spaces whilst ensuring security, integrity and confidentiality of data.
- Introduce new initiatives to enhance a paperless and sustainable environment.
- Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
- Take initiative to identify and address any office inefficiencies.
- Prepare and send communications in relation to office/ facility information, policies and procedures.
- Create monthly reports on operational activity and project updates.
- Support with new joiner orientation and exit procedures.
- Provide ad-hoc support for executives.
- Serve as general information center, i.e., be knowledgeable about firm, employees, clients, etc.

**Office Manager Experience**:

- You’ll take initiative and will demonstrate a thirst to understand how your role fits in and seek opportunities to contribute beyond your own role without being told by others.
- You’ll be adaptable and will show agility and flexibility to adjust yourself into various working situations.
- You’ll take ownership and responsibility.
- You’ll have an ability to manage a team whilst also working independently.
- You’ll have excellent organizational and communication skills.
- You’ll have strong problem-solving skills

**Job Types**: Full-time, Permanent

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