Executive Assistant

2 days ago


Hofuf, Saudi Arabia Airgas Full time

How will you CONTRIBUTE and GROW?

**Responsibilities**:
Governance documents management (BoD/ExCOm/IRAC minutes + SH resolutions signed ontime)

Act as the point of contact among executives, employees, and other external partners

Managing the executives’ calendar, including making appointments and prioritizing the most sensitive matters

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Make travel and accommodation arrangements

Support in event management, e.i local organization, logistics, etc

Administrative support to the commercial team and management visits

Process expenses

Organize and maintain the office filing system

Providing administrative assistance

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Manage correspondence related to local authorities and company corporate governance

Lead the implementation for Voice of customer project.

Issue administrative purchase requests.

Monitor the consolidated file for ALAR uniform for all sites and follow up the purchase orders.

Handles all communication activities in ALAR.

Hotel Reservation

Annual & Business trips air tickets

PR's creation for the HO

Monthly invoices for HO

Arrange invitation letter for Visa process

Handling the Board & Shareholder documents

Coordinate with VP assistance for any visit to KSA

Manage Agenda of the VP

Events management

Evaluating business processes, predicting requirements, designing and implementing solutions

Staying updated on the latest technologies to automate processes and improve efficiency

Analyzing business processes and communicating feedback to other team members and management

Budgeting and forecasting

Planning and monitoring projects with regular check on requirements

Conducting detailed market research and competitive analysis

Regular Reporting and Analysis

Managing competing resources and priorities with regular check on deliverables

End to end project management

**Responsibilities**:
- Governance documents management (BoD/ExCOm/IRAC minutes + SH resolutions signed ontime)- Act as the point of contact among executives, employees, and other external partners- Managing the executives’ calendar, including making appointments and prioritizing the most sensitive matters- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary- Make travel and accommodation arrangements- Support in event management, e.i local organization, logistics, etc- Administrative support to the commercial team and management visits- Process expenses- Organize and maintain the office filing system- Providing administrative assistance- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department- Manage correspondence related to local authorities and company corporate governance- Lead the implementation for Voice of customer project.- Issue administrative purchase requests.- Monitor the consolidated file for ALAR uniform for all sites and follow up the purchase orders.- Handles all communication activities in ALAR.- Hotel Reservation- Annual & Business trips air tickets- PR's creation for the HO- Monthly invoices for HO- Arrange invitation letter for Visa process- Handling the Board & Shareholder documents- Coordinate with VP assistance for any visit to KSA- Manage Agenda of the VP- Events management- Evaluating business processes, predicting requirements, designing and implementing solutions- Staying updated on the latest technologies to automate processes and improve efficiency- Analyzing business processes and communicating feedback to other team members and management- Budgeting and forecasting- Planning and monitoring projects with regular check on requirements- Conducting detailed market research and competitive analysis- Regular Reporting and Analysis- Managing competing resources and priorities with regular check on deliverables- End to end project management

__________

Are you a MATCH?

Work experience as an Executive Assistant, Personal Assistant or similar role

Excellent MS Office knowledge

Outstanding organizational and time management skills

Excellent verbal and written communications skills

Discretion and confidentiality

Able to travel when needed

Excellent time management skills with a proven ability to meet deadlines.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.



  • Hofuf, Saudi Arabia Catrion Full time

    **Job Purpose Statement**: As an integral part of the Catrion team the executive administrative assistant provides personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the snr director/directors daily working operations. **Roles & Responsibility** 1....


  • Hofuf, Saudi Arabia Executive Group Full time

    Providing services to customers and assisting them in providing products, services and goods that meet their needs and desires. Concluding agreements, contracts and sales deals with customers and agreeing with them on the dates of delivery of goods. Following up on all products and services provided by the company on a regular basis. Preparing a special...


  • Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Executive Secretary to Assistant Principals LL & ES- School / Location: - American School Dhahran (ASD)- School / Department: - Other- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National- Position Start Date: - As soon as possible- Application Deadline: -...

  • Executive Secretary

    2 days ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    Position Description SCHOOL / LOCATION ISG Dammam DIVISION / DEPARTMENT Middle POSITION TYPE Support Staff WORKS DAYS / HOURS POSITION STATUS Full time SALARY CODE Support Staff ELIGIBLE APPLICANTS - Saudi National POSITION START DATE As soon as possible APPLICATION DEADLINE Until filled REPORTS TO Trevor Naidoo, Assistant...

  • HR Assistant

    2 weeks ago


    Hofuf, Saudi Arabia MCRA Full time

    HR Assistant job description A Human Resources (HR) Assistant is a professional who is responsible for the daily administrative and HR duties of an organization. They assist with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. Assisting with day to day operations of the HR functions and...

  • Personal Assistant

    4 days ago


    Hofuf, Saudi Arabia Blue Hat HR Services Full time

    **Job in brief** Are you experienced as a personal assistant within the construction industry? If so, you are the one we are looking for! We are currently seeking a competent and experienced Personal Assistant to join our client's team in the construction industry. **Key Responsibilities** - Manage executive calendars, schedule appointments, and...

  • Executive Secretary

    4 days ago


    Hofuf, Saudi Arabia MM Management Full time

    **Responsibilities** - Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. - Attend meetings and keep minutes - Receive and screen phone calls and redirect them when appropriate - Make travel arrangements for executives - Handle confidential documents ensuring they remain secure - Prepare invoices or financial...

  • Finance Assistant

    2 weeks ago


    Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Finance Assistant- School / Location: - District Office (DO)- School / Department: - Finance- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National, Dependent- Position Start Date: - As soon as possible- Application Deadline: - Until filled- Reports to: - Neal...

  • Executive-sales

    2 weeks ago


    Hofuf, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 23066572 **Job Category** Sales & Marketing **Location** Marriott Executive Apartments Al Khobar, Building No 7791 Prince Hammoud Bin Abdul Aziz Street., Al Khobar, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Assist management in training...


  • Hofuf, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24043512 **Job Category** Sales & Marketing **Location** Sheraton Dammam Hotel & Convention Centre, 1st Street, Dammam, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** The Marketing Assistant Manager is part of an important team that...