Travel Coordinator

Job Title

Travel Coordinator / Admin Support

**KEY Responsibilities**:

- **Process all Travel works such as.**

1. Arrange travel and accommodation for employees and company guests

2. Serve as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns

3. Research, negotiate, and secure rate with airlines, car rental companies, and hotels

4. Review and ensure all contracts for appearances include necessary specifications

5. Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines

6. Receive and respond to incoming travel requests on behalf of the organization

7. Contact and arrange agreement contract for Travel Agent & Hotels.

8. Checking & scrutinizing the submitted invoices from the Agent for Airticket & Hotels in monthly basis

9. Comparing the cost of Airticket/Hotels between the two travel agents & choose the best price in daily basis.

10. Maintaining the Tracker for all issued airtickets, hotels etc.

11. Making & submitting report for the cost comparison in monthly basis

12. Perform special projects and assignments as directed

**Additional & Other Responsibilities**:

- **Admin Support**

1. Prepare reports and presentations

2. Working co-operatively, as part of the Team to provide a right information & direction to the employees.

3. Guiding & helping the Admin Team for proper filling, record-keeping systems & monitoring service process.
- **Backup support for the Administrative Assistant**

1. To help the Admin Team for any admin requirements.

2. Help and support any documentations requirements in Admin Dept.
- **Educational Qualification**:

- Bachelor’s degree in Business Administration or related is required.

Work Experience:

- Minimum of (4+) years active Project / Travel Consultation experience.
- Languages: Exceptional overall communications skills in English, Arabic will be an asset.
- Computer Skills: Proficiency with Microsoft Office Word & Excel (Expert).

**Work Styles**:

- Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
- Integrity - Job requires being honest and ethical.
- Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Self-Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behaviour, even in very difficult situations.
- Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
- Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Initiative - Job requires a willingness to take on responsibilities and challenges.
- Persistence - Job requires persistence in the face of obstacles.
- Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
- Analytical Thinking - Job requires analysing information and using logic to address work-related issues and problems.
- Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
- Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
- Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
- Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.
- Social Orientation - Job requires preferring to work with others rather than alone and being personally connected with others on the job.

**Job Types**: Full-time, Contract, New grad

Ability to commute/relocate:

- Riyadh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Travel Coordinator: 5 years (required)

**Language**:

- English (required)
- Arabic (preferred)